Administrative Coordinator

Há 2 dias

São Paulo, São Paulo, Brasil beBeeFacilities Manager Tempo inteiro R$35.000 - R$45.000
Job Summary","

We are seeking a highly organized and detail-oriented professional to join our team in São Paulo.

","

This role will be responsible for maintaining an engaging, safe, and smooth-running workplace. You will oversee daily reception services, coordinate with vendors, organize employee engagement events, and support HR processes.

","
  • ","
  • Maintain office infrastructure and equipment.","
  • Coordinate maintenance schedules with vendors.","
  • Oversee workspace allocation and efficient use of office areas.","
  • Manage facilities-related purchases and follow budget controls.","
  • Lead business continuity and emergency response protocols.","
  • Ensure compliance with occupational health and safety regulations.","
  • Manage documentation and scheduling for mandatory training and risk assessments.","
  • Coordinate with external occupational health service providers.","
  • Lead safety inspections, first aid kits maintenance, evacuation drills, and internal awareness campaigns.","
  • Maintain all records required by labor and EHS authorities.","
","Key Responsibilities:","Office Administration","
  • ","
  • Oversight of daily reception services and front-office coordination.","
  • Ensuring general office upkeep, supplies management, vendor coordination, and service-level agreements.","
  • Main liaison with building administration and local service providers.","
  • Support onboarding logistics (desk setup, access cards, welcome kits).","
  • Management of mail and courier services.","
","Facilities Management","
  • ","
  • Proper maintenance of office infrastructure and equipment.","
  • Coordination of preventive and corrective maintenance schedules with vendors.","
  • Workspace allocation and ergonomics.","
  • Management of facilities-related purchases and budget controls.","
  • Leadership of business continuity and emergency response protocols.","
  • Compliance with national occupational health and safety regulations.","
  • Documentation and scheduling for mandatory training and risk assessments.","
  • Coordination with external occupational health service providers.","
  • Leadership of safety inspections, first aid kits maintenance, evacuation drills, and internal awareness campaigns.","
  • Maintenance of all records required by labor and EHS authorities.","
","BEE Activities","
  • ","
  • Planning and execution of local employee engagement events and celebrations.","
  • Alignment of local engagement initiatives with the Global HR & BEE team.","
  • Coordination of volunteer and social responsibility activities.","
  • Management of the approved BEE budget and vendor payments.","
","HR Administration & Support","
  • ","
  • Support of employee lifecycle processes (onboarding, offboarding, internal movements).","
  • Assistance in administering employee benefits, perks, and wellness programs.","
  • Timely updates of employee records and documentation.","
",

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