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Editorial Operations Coordinator

2 meses atrás

Jardim Odete, Brasil Thomson Reuters Tempo inteiro
About the Role

We are seeking a highly organized and detail-oriented Operations Assistant to join our Latin America team in São Paulo, Brazil. As a key member of our team, you will be responsible for managing the day-to-day operations of the office, including maintenance services, office administration, contract management, equipment maintenance, and more.

Key Responsibilities
  • Manage office and location services, ensuring seamless operations and high levels of customer satisfaction.
  • Support the operation in São Paulo, Rio de Janeiro, and Brasilia, including travel for major events, accreditations, visa applications, and more.
  • Ensure the correct functioning of facilities, office, and business support services, maintaining a high level of efficiency and productivity.
  • Maintain office inventory, stocks of office supplies, and other materials up to date, ensuring a well-stocked and organized workspace.
  • Create purchase orders in the system and manage the process until services are provided, ensuring timely and cost-effective delivery.
  • Maintain relationships with suppliers and other external agencies, fostering strong partnerships and ensuring seamless communication.
  • Support local management with maintaining files and administration of contracts, ensuring compliance and accuracy.
  • Process invoices in coordination with Thomson Reuters' finance and accounting teams, ensuring timely and accurate payment.
  • Onboard new staff onto corporate systems, coordinating with IT departments to ensure a smooth transition.
  • May have budget responsibilities, requiring strong financial management and analytical skills.
About You

We are looking for a highly skilled and experienced Operations Assistant with a strong background in administration, project management, or a related field. The ideal candidate will possess:

  • Bachelor's degree in business administration, project management, or a related field.
  • Proven experience working as an administrator or in a similar role, with a strong track record of success.
  • Strong organizational skills, attention to detail, and problem-solving abilities, with the ability to multitask and prioritize tasks effectively.
  • Excellent communication skills, both written and verbal, in Portuguese and Spanish, with the ability to communicate complex information in a clear and concise manner.
  • Proficiency in Microsoft Office Suite applications, particularly Excel, Word, and PowerPoint, with knowledge of office management software and tools as SAP.
  • Ability to work collaboratively within a team and build positive relationships across different departments, with a strong customer service focus.
  • Flexibility to work outside normal office hours when required, with a willingness to adapt to changing priorities and deadlines.
What We Offer

As a valued member of our team, you will enjoy a range of benefits and opportunities, including:

  • A hybrid work model, with a flexible schedule and the ability to work from home or in the office.
  • A comprehensive benefits package, including medical and dental insurance, access to wellness programs, and a generous paid time off policy.
  • Professional development opportunities, including training and mentorship programs, to help you grow and succeed in your career.
  • A collaborative and inclusive work environment, with a strong focus on diversity, equity, and inclusion.
  • The opportunity to work with a global leader in the media and information industry, with a strong commitment to innovation and excellence.
Why Join Us?

At Thomson Reuters, we are passionate about creating a more transparent, just, and inclusive future. We believe that our employees are our greatest asset, and we are committed to providing a supportive and inclusive work environment that allows you to thrive and grow.

We are proud to be an equal employment opportunity employer, committed to diversity and inclusion in all aspects of our business. We welcome applications from qualified candidates of all backgrounds and perspectives.

Join us and be part of a team that is shaping the future of information and communication. Apply now to become a part of our dynamic and inclusive team