Americas Operations Coordinator

Há 4 dias

Rio de Janeiro, Rio de Janeiro, Brasil beBeeOperation Tempo inteiro R$42.000 - R$65.000
Job Opportunity:

We are looking for a highly skilled professional to join our team as an Operations Specialist Americas Hybrid. This role is focused on supporting and optimizing day-to-day business operations across the Americas region.

Main Responsibilities:
  • Support daily administrative and facility needs across LATAM offices, ensuring seamless operational execution.
  • Manage local office needs, including organizing materials and coordinating vendor services, promoting efficiency and cost-effectiveness.
  • Process and follow up on Travel Agency invoices for LATAM USA, guaranteeing timely payment and accurate documentation.
  • Ensure proper invoice flow, accounting approvals, and status updates, maintaining transparency and accountability.
  • Maintain vendor database and help onboard new suppliers, fostering strong relationships and driving growth.
  • Archive and maintain documentation (physical and digital via Google Drive), ensuring easy access and compliance with regulatory requirements.
  • Create reports, forms, spreadsheets, and slide decks when required, leveraging data analysis and visualization skills.
  • Support preparation of sync presentations, data summaries, and visual reports, facilitating informed decision-making.
  • Assist in planning and execution of internal events, enhancing company culture and employee engagement.
Key Qualifications:
  • Bilingual proficiency in Spanish and English, both written and spoken.
  • High attention to detail, ensuring accuracy in payments, documentation, and reporting.
  • Strong ownership, following through on responsibilities independently and reliably.
  • Process-oriented, comfortable working with SOPs and actively contributing to improving workflows.
  • Collaborative communicator, sharing updates, task progress, and handovers clearly with all stakeholders.

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