Key Operations Role in the Americas

1 semana atrás

São Paulo, São Paulo, Brasil beBeeOperations Tempo inteiro R$54.350 - R$80.800
Key Operations Role in the Americas

We are seeking a highly skilled and experienced professional to support our day-to-day business operations across the Americas region. This role is responsible for ensuring processes run smoothly and efficiently, collaborating with colleagues and stakeholders, and contributing to our success and growth.

Role ResponsibilitiesOffice Operations Support
  • Assist in overall department activities including managing local office needs and coordinating vendor services.
  • Support receiving, organizing, and shipping of company computers and track signed terms of responsibility.
  • Assist in receiving visitors, supporting workspace needs, and ensuring proper office functioning.
  • Manage virtual office-related payments including coworking subscriptions and utilities.
Vendor Invoice Management
  • Process and follow up on Travel Agency invoices for LATAM USA.
  • Ensure proper invoice flow, accounting approvals, and status updates.
  • Search for new suppliers and assist in partnership discussions as needed.
  • Maintain a comprehensive vendor database and help onboard new suppliers.
Documentation and Internal Files
  • Ensure accuracy of shared documents including budget trackers, asset lists, and office databases.
  • Assist in correspondence management: scanning, receiving, sending, and storing physical and electronic communications.
  • Keep files organized and labeled according to internal standards.
Reporting and Administrative Support
  • Create reports, forms, spreadsheets, and slide decks as required.
  • Support preparation of sync presentations, data summaries, and visual reports.
  • Maintain trackers for asset management, budgets, and office-related tasks.
Project Event Support
  • Assist in planning and execution of internal events including Summits and visits from top management.
  • Support procurement and setup related to such events.
  • Assist with logistics and travel-related tasks during key operations projects.
Cross-Regional Collaboration
  • Step in during team absences to support document uploads, invoice submissions, or urgent tasks.
  • Communicate regularly with regional teams.
  • Share updates, progress, and blockers with regional leads and country managers.

This is a challenging role that requires strong organizational skills, effective communication, and attention to detail. If you have a passion for operations and enjoy working in a fast-paced environment, we encourage you to apply.

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