Administrative Support Specialist

Há 5 dias


São Paulo, São Paulo, Brasil beBeeInvoicing Tempo inteiro R$35.000 - R$45.000
About the Job

We are seeking a motivated and organized individual to fill the role of Invoicing & Logistics Assistant.

As a key member of our team, you will be responsible for tasks in both invoicing and logistics areas, ensuring seamless operations and supporting growth.

Key Responsibilities:
  • Invoicing:
    • Issue electronic invoices and other fiscal documents accurately and efficiently.
    • Calculate taxes and fees applicable to each transaction with precision.
    • Monitor billed orders and follow up on the billing process effectively.
    • Update stock movements and record invoiced product reductions correctly.
  • Expedition/Logistics:
    • Assist in sorting, packaging, and verifying products for shipment.
    • Organize and prepare goods for dispatch, ensuring product integrity and safety.
    • Supervise the loading of trucks and other transport vehicles.
    • Issue and verify invoices and shipping documentation to authorize dispatch.
    • Track delivery progress and report any delays or issues promptly.
  • Other:
    • Maintain accurate and up-to-date records of billing and expedition operations.
    • Collaborate with other departments in Sales, Operations, Logistics, and Cost & Expense Control to ensure smooth operations.
    • Ensure compliance with fiscal and transportation regulations.
    • Provide support to administrative departments as needed.
    • Be a backup for colleagues when required.
    Requirements:
    • Technical education/diploma in accounting, finance, administration, or related fields.
    • Previous experience in billing and/or shipping may be required.
    • Familiarity with ERP systems and Excel.
    • A hands-on profile with proficiency in issuing tax documents and invoices.
    • Good understanding of tax and fee calculations/regulations.
    • Strong organizational and inventory control skills.
    • Detail-oriented mindset with solid organizational habits.
    • English proficiency level: medium reading and writing skills.

Our organization fosters open communication, enabling quick decisions and strong collaboration across all levels. You'll be trusted with real responsibility and encouraged to take initiative, with opportunities to grow both personally and professionally.



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