Chief of Staff Support Coordinator

Há 4 dias

São Paulo, São Paulo, Brasil beBeeExecutive Tempo inteiro R$5.000

Job Overview:

We are seeking a highly organized and resourceful Executive Assistant to provide direct support to our Chief of Staff in a fast-growing organization.

Key Responsibilities:

  • Manage an active calendar, coordinate meetings, and event commitments
  • Anticipate scheduling conflicts and suggest solutions
  • Prepare the Chief of Staff for meetings with agendas, briefing materials, and follow-up tracking
  • Assist in project management, track deadlines, and ensure timely completion of tasks
  • Support operational initiatives, including event planning, philanthropic programs, strategic partnerships, and internal communications
  • Draft, edit, and format documents, reports, presentations, and communications using Microsoft Office Suite and other collaboration tools
  • Coordinate logistics for high-profile meetings, internal events, and external engagements
  • Maintain confidentiality and handle sensitive information with integrity

Requirements:

  • Proven experience as an executive administrative assistant or in a similar role
  • Fluent in English, with excellent verbal and written communication skills
  • Strong proficiency in Microsoft Word, with experience in other Microsoft Office applications
  • Excellent organizational skills, with attention to detail
  • Ability to manage multiple tasks and prioritize effectively
  • Self-motivated and capable of working independently

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