Executive Assistant

2 semanas atrás

Florianópolis, Santa Catarina, Brasil beBeeSupport Tempo inteiro US$60.000 - US$90.000
Job Title: Support Specialist

We're seeking a skilled and organized professional to join our team in a key operational role. This is an exceptional opportunity to work with data-driven tools, develop your skills, and contribute to the success of our organization.

The Role
This position involves supporting day-to-day operations across multiple platforms, including Google Sheets/Excel and Airtable. You will be responsible for managing projects, scheduling tasks, reminders, follow-ups, and documentation. Additionally, you will support social media management, run social media outreach campaigns, manage a large portfolio of domains, and prepare reports for leadership.

Responsibilities:
1. Manage day-to-day organization across Google Sheets/Excel and Airtable (tracking, cleanup, reporting, dashboards).
2. Keep projects moving by scheduling tasks, sending reminders, following up on deadlines, documenting processes, and maintaining checklists.
3. Support social media management by scheduling posts, creating light copy, performing basic analytics, and coordinating assets.
4. Run social media outreach campaigns by actively messaging prospects on various social media platforms.
5. Manage 1,000+ domains by maintaining inventory, tracking renewals/auto-renew, handling transfers, and liaising with registrars.
6. Identify potential buyers of the domains.
7. Prepare simple reports and summaries for leadership, flagging risks or anomalies early.
8. Maintain neat, searchable records and SOPs so the team can find information quickly.
9. Handle confidential information with discretion.

Requirements:
1. Excellent written and spoken English skills with clear, concise communication.
2. Strong skills in Airtable and spreadsheets (filters, lookups, pivot tables, data cleanup).
3. Proven organizational abilities with a love for checklists, templates, and tidy databases.
4. Comfort with domain management concepts (registrars, renewals, WHOIS, DNS).
5. Basic social media know-how (e.g., Buffer/Hootsuite/Meta Business Suite) and simple analytics.
6. Tech-savvy and able to pick up new tools and processes quickly.
7. 1-3+ years in an EA/Operations/Coordinator role (or equivalent).
8. Macbook required.

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