Executive Assistant
Há 15 horas
About OleveOleve is building a family of iconic consumer software products that enable everyone to live a better, more fulfilling, and more productive life.
We're a small, focused team in NYC who've cracked the code on building and scaling products people actually want.
We profitably serve 7M+ users globally and millions in revenue.We're seeking a proactive and detail-oriented Virtual Executive Assistant to provide high-level administrative support to our co-founder and help streamline operations as we continue scaling our impact.ResponsibilitiesManage and optimize executive calendar scheduling, including coordinating meetings across multiple time zones and prioritizing competing demands for time and attentionServe as the primary communication liaison, screening and prioritizing emails, calls, and messages to ensure efficient information flow and appropriate response timingCoordinate travel arrangements including flight bookings, accommodation reservations, ground transportation, and detailed itinerary creation for business tripsPrepare comprehensive meeting materials, agendas, and follow-up summaries to maximize meeting effectiveness and ensure action items are tracked and completedConduct research on potential partners, market opportunities, competitive landscape, and industry trends to support strategic decision-makingManage vendor relationships and coordinate with external service providers, negotiating contracts and ensuring deliverables meet company standardsOrganize and maintain digital filing systems, ensuring important documents are easily accessible and properly categorized for future referenceHandle personal administrative tasks as needed to support work-life balance and overall productivityAssist with special projects including event coordination, process documentation, and operational improvementsQualificationsMinimum 2-3 years of experience as an executive assistant, virtual assistant, or in a similar high-level administrative role supporting senior executivesExceptional written and verbal communication skills in English, with the ability to represent the company professionally in all interactionsYou must be a resourceful, high agency person and demonstrate this through past work experiences you've had)Advanced proficiency in productivity tools including ChatGPT, Google Workspace (Gmail, Calendar, Drive, Docs, Sheets), Slack, Zoom, and project management platformsStrong organizational abilities with demonstrated experience managing complex schedules and competing priorities in fast-paced environmentsProven track record of maintaining strict confidentiality and exercising sound judgment when handling sensitive informationSelf-motivated and proactive work style with the ability to anticipate needs and solve problems independentlyReliable high-speed internet connection and dedicated home office setup to ensure consistent availability during business hoursAvailability to work during overlapping hours with US Eastern TimePreferred QualificationsPrevious experience supporting founders or executives at technology or consumer software companiesFamiliarity with CRM systems, customer support platforms, and basic marketing toolsExperience with expense management, and basic bookkeeping tasksAccounting skills is a plusBilingual capabilities (Portuguese/English) are a plus but not requiredWhat We OfferCompetitive compensation commensurate with experienceOpportunity to work directly with leadership at a profitable, high-growth companyFlexible remote work environment with emphasis on results over hoursCollaboration with a close-knit team committed to building iconic software for the whole world
-
Executive Assistant
Há 5 dias
Florianópolis, Santa Catarina, Brasil Local Ceo Tempo inteiroWhy are you the right fit for a fast-paced, high-demand Executive Assistant role?Share an example of how you've brought clarity to chaos _or _Describe a time you successfully supported someone as an assistant.**Note**:Applications without a video/audio will not be considered.****--****Job Title**: Executive Assistant to CEO**Compensation**: Based on...
-
Executive Assistant
3 semanas atrás
Florianópolis, Santa Catarina, Brasil Canonical Tempo inteiroJoin or sign in to find your next job Join to apply for the Executive Assistant / Corporate Administrator role at Canonical 18 hours ago Be among the first 25 applicants Join to apply for the Executive Assistant / Corporate Administrator role at Canonical Canonical is a leading provider of open source software and operating systems to the global...
-
Florianópolis, Santa Catarina, Brasil beBeeCustomer Tempo inteiro R$50.000 - R$80.000Job Title IA Operations Executive - a challenging role for someone who combines their customer service skills and techniques to build artificial intelligence assistants. Responsibilities: Carry out the onboarding of new accounts received by the team, providing exceptional service and ensuring a seamless experience.Follow up with productive clients to explore...
-
IA Operations Executive
Há 7 dias
Florianópolis, Santa Catarina, Brasil Darwin AI Tempo inteiroOverview IA Operations Executive (Overnight Shift). We are looking for someone to join our Operations team who not only understands the importance of providing exceptional service but is also interested in technology and AI. This role combines customer service skills with techniques to build artificial intelligence assistants for our clients . ...
-
IA Operations Executive
Há 7 dias
Florianópolis, Santa Catarina, Brasil Darwin AI Tempo inteiroOverview IA Operations Executive (Full Time) – We are looking for someone to join our Operations team who understands the importance of providing exceptional service and is interested in technology and AI. This role combines customer service skills with practical techniques to build artificial intelligence assistants for our clients . Responsibilities...
-
IA Operations Executive
Há 7 dias
Florianópolis, Santa Catarina, Brasil Darwin AI Tempo inteiroOverview IA Operations Executive. We are looking for someone to join our Operations team who not only understands the importance of providing exceptional service but is also interested in technology and AI. This role is ideal for someone who enjoys combining their customer service skills and techniques to build artificial intelligence assistants for our...
-
Assistente Administrativo De Diretoria
2 semanas atrás
Florianópolis, Santa Catarina, Brasil Komcorp Tempo inteiroJoin or sign in to find your next jobJoin to apply for the Assistente Administrativo de Diretoria role at KomcorpJoin to apply for the Assistente Administrativo de Diretoria role at KomcorpDESCRIÇÃOEstamos em busca de uma pessoa organizada, proativa e com boa comunicação para atuar como Assistente Administrativa, com foco principal em rotinas financeiras...
-
Assistente Administrativo de Diretoria
Há 7 dias
Florianópolis, Santa Catarina, Brasil Komcorp Tempo inteiroJoin or sign in to find your next job Join to apply for the Assistente Administrativo de Diretoria role at Komcorp Join to apply for the Assistente Administrativo de Diretoria role at Komcorp DESCRIÇÃOEstamos em busca de uma pessoa organizada, proativa e com boa comunicação para atuar como Assistente Administrativa, com foco principal em rotinas...
-
Business Services Team Manager
Há 5 dias
Florianópolis, Santa Catarina, Brasil Canonical Tempo inteiroJoin or sign in to find your next job Join to apply for the Business Services Team Manager role at Canonical 1 week ago Be among the first 25 applicants Join to apply for the Business Services Team Manager role at Canonical Canonical is a leading provider of open source software and operating systems to the global enterprise and technology markets. Our...
-
Executive Assistant
2 semanas atrás
Florianópolis, Brasil Local CEO Tempo inteiroWhy are you the right fit for a fast-paced, high-demand Executive Assistant role? Share an example of how you’ve brought clarity to chaos _or _Describe a time you successfully supported someone as an assistant. **Note**:Applications without a video/audio will not be considered.** **--** **Job Title**: Executive Assistant to CEO **Compensation**: Based...
-
Executive Assistant to CEO
Há 4 dias
Florianópolis, Brasil Saenz Global Tempo inteiroExecutive Assistant Wanted! We are **Saenz Global**, an elite back-office support team for roofing professionals. Our mission is to be the leading admin team for roofers nationwide in the United States. We are currently seeking an experienced **Executive Assistant** to join our team! **What We’re Looking For**: We need someone who is **proactive,...
