Executive Assistant

Why are you the right fit for a fast-paced, high-demand Executive Assistant role? Share an example of how you’ve brought clarity to chaos _or _Describe a time you successfully supported someone as an assistant.

**Note**:Applications without a video/audio will not be considered.**
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**Job Title**: Executive Assistant to CEO

**Compensation**: Based on experience

**Schedule**: Full-Time — Must be Flexible and Available Beyond 7-6

**About This Role**

We are seeking a **highly capable, emotionally intelligent, and battle-tested Executive Assistant** to support a fast-paced CEO. We're looking for someone who thrives in high-stakes environments, can navigate fast-changing priorities with confidence and grace, and brings clarity where there is ambiguity. You must be able to **cut through noise**, turn loosely defined ideas into structured, actionable outcomes, and support a fast-moving executive without missing a beat.

To succeed in this role, you’ll need to be calm under pressure, incredibly organized, and capable of managing up, sometimes without a clear brief or full context. You’re not just an assistant; you’re a filter, a fixer, a translator, and a partner who sees the bigger picture while handling the smallest details.

This is not your typical 9-to-5 role. If you're looking for balance, routine, and hand-holding, this is not the job for you. But if you're a resourceful, proactive executor who thrives in chaos, filters noise like a pro, and can anticipate needs before they're spoken, we want to meet you.

**You’ll Excel in This Role If You**
- Are **a natural problem-solver** who loves figuring things out without needing step-by-step instructions
- Are **obsessed with organization**, and derive joy from bringing structure to messy systems
- Have the **emotional intelligence** to read between the lines and filter out the fluff, you understand what’s important even when it’s not said directly
- Thrive in fast-paced, high-pressure environments and can adapt on the fly
- Communicate clearly and professionally, especially when others don’t
- Are **proactive, self-managed**, and take ownership without waiting to be told what to do
- Are **tech-savvy** and comfortable with tools like Google Workspace, Slack, Notion, Zoom, project management platforms, AI technologies, CRMs, etc
- Have supported high-performing, high-demand individuals and understand what it takes to stay one step ahead
- Can handle both strategic projects and small, tactical tasks with equal enthusiasm
- Are flexible, dependable, and available beyond typical working hours when needed, because you know that’s what the job takes
- Are a typing machine — fast, accurate, and able to capture ideas at the speed they’re shared
- Speak English (fluent/native) and Portuguese preferred
- Follow-Through - What’s assigned to you gets done, on time and with precision.
- Are a time management pro - You know how to protect and beat the clock.

**What You’ll Be Doing**
- **Serve as the gatekeeper** and right hand to the CEO — protecting time, filtering communication, and handling tasks with mínimal input
- Translate rambling voice notes, texts, and half-formed ideas into clear action plans and deliverables
- **Bring structure to chaos** — build, refine, and maintain systems for time management, scheduling, priorities, and daily operations
- Coordinate travel, logistics, and multi-step processes without needing step-by-step instructions
- Act as an accountability partner, project tracker, and force multiplier
- Handle both personal and professional tasks with discretion and reliability
- Inbox & Calendar Control - Full ownership of communication flow and
- scheduling
- Project & Documentation Ownership - Maintain files, agendas, SOPs, and task flows
- Outreach & Filtering - Filter calls, respond on behalf of the CEO, and protect focus
- Reporting & Research - Deliver summaries, reports, and data to drive decisions
- Attend meetings and deliver recaps or key action items
- Manage transaction files, listing coordination, and real estate admin tasks (Coordinate with inspectors, notaries, title agents, sellers, buyers, and runners)
- Assist with recruiting, onboarding, and training as needed
- Manage marketing platforms and content deployment
- You will remain on Zoom during all working hours with the camera on while clocked in

**Bonus Points If You**:

- Have experience in high-growth startups, or fast-moving businesses
- Have a background in operations, project management, marketing or communications
- Have supported “visionary” (aka chaotic genius) type founders before and lived to tell the tale
- Have leadership experience

**Important Notes**:This job is not for someone who needs a lot of direction or personal time during business hours. The CEO moves fast and expects you to do the same. You must be proactive, adaptable, and thrive in a role where **you manage your boss, not the other way around**.

Pay: From R$4,000.00 per month

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