Senior Travel Coordinator

Há 2 dias

Buenos Aires, Brasil beBeeOperations Tempo inteiro US$100.000 - US$150.000
Job Description

The Business Services Team Manager is a key role responsible for leading the team in efficient and effective travel, logistics, event, scheduling, expense policy and administration. The executive will require outstanding coordination, planning, decision-making, budgeting, procurement, reporting and management skills to coordinate large-scale company events which involve travel for hundreds of people from 80+ countries.

The team serves as an independent check on expense claim approval, ensuring fairness and consistency across teams and countries. This requires integrity, transparency and accountability, and a willingness to set and politely defend the same expectations of the most senior and most junior colleagues.

The responsibilities of this role amount to tens of millions in operational costs and a significant number of tactical and operational decisions.

The team provides traditional 'EA' services for company leads, though they do this across departments and as a consistent service rather than as personal assistants; they schedule meetings, coordinate monthly reports, handle delegated approvals for travel and expenses, work across teams, coordinate with suppliers, and run small projects or initiatives.

Leadership and Accountability

This team has a direct impact on every team at Canonical. It is essential that they have excellent judgment and interpersonal skills, the confidence to hold people accountable and defend positions of policy, and the work ethic to move quickly through a large volume of work.

It is also important that the team participate in every company event, from planning and venue selection stages to scheduling, operations and safety reviews, to establish personal relationships with team leaders and ensure smooth event execution.

Responsibilities:

  • Travel approvals, logistics and operations
  • Expense review in line with policies
  • Planning of complex company events four times a year
  • Company offices that provide executive briefing and operational facilities
  • Global duty of care, health and safety programs with comprehensive policies and practices

What We Are Looking For:

  • An exceptional academic track record from both high school and university
  • An undergraduate degree in a technical or business subject
  • Drive, and a track record of going above-and-beyond expectations
  • Leadership and management skills
  • Demonstrable good judgement in matters involving money, policy and in-person interactions
  • Ability to work in a global, multicultural organisation
  • Excellent interpersonal skills, curiosity, flexibility
  • Responsibility, accountability, thoughtfulness and self-awareness
  • Result-oriented, with a personal drive to meet commitments
  • Ability to travel up to four times a year, for company events up to two weeks long

Additional Skills:

  • Travel industry experience
  • Project management experience
  • Event management and operations experience
  • Business and corporate administration experience

Benefits:

  • Distributed work environment with twice-yearly team sprints in person
  • Personal learning and development budget of USD 2000 per year
  • Annual compensation review
  • Recognition rewards
  • Annual holiday leave
  • Maternity and paternity leave
  • Employee Assistance Programme
  • Opportunity to travel to new locations to meet colleagues
  • Priority Pass, and travel upgrades for long haul company events

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