Facilities Management Specialist

We are seeking a skilled professional to fill the role of Facilities Management Specialist.

The ideal candidate will have experience in managing facilities processes, executing service levels, projects, and activities within the Facilities area. Strong organizational skills, attention to detail, and excellent communication abilities are essential for this position.

• Facilities Process Management: Contribute to managing and controlling facilities processes and related contracts, supporting the execution and monitoring of service levels, projects, and activities in the Facilities area.
• Process Improvement: Establish processes and procedures necessary to execute action plans as defined strategically, focusing on simplification and optimization.
• Cost Control: Identify bottlenecks and problems, present alternative solutions to support cost controls within Facilities.
• Collaboration: Connect with Global Engineering and Facilities organization (Central Services) to ensure compliance with procedures and share best practices.
• Lease Compliance: Coordinate with the Global Real Estate organization to ensure corporate requirements are adhered to, including Lease compliance.
• Maintenance Planning: Execute the implementation of preventive maintenance plans through the Maximo System in the Quality Control Laboratory, ensuring maintenance traceability based on GMP requirements in compliance with ANVISA regulations in Brazil.
• Contract Oversight: Oversee facilities service providers' contract agreements based on applicable KPIs.
• Bid Process Support: Assist in the bid process for facilities-related services in partnership with PSM, Finance, following corporate policies.
• SAP Process Coordination: Ensure compliance with SAP Process around PTP and coordinate with internal CoE areas (Tax, PSM, Finance, Treasury) concerning Facilities.
• Analysis and Reporting: Develop analysis, dashboards, and KPIs to provide visibility of controls and financial drivers around Facilities.
• Internal Controls: Support end-to-end internal controls cycles and assist in implementing mitigation action plans.
• Procedure Development: Propose improvements to internal procedures when inefficiencies are identified.
• NPS Surveys: Contribute to process improvement through NPS surveys to measure and monitor KPIs and metrics.

• Education: Bachelor's degree in engineering, administration, economy, or other related areas.
• Language: Advanced English.

• Facilities Management: Solid experience with facilities, engineering, or other related areas.
• Pharmaceutical Industry: Experience in the pharmaceutical market is a plus.
• Technical Skills: Mastery of MS Office, with high proficiency in MS-Excel and Power Point, Power BI knowledge, and SAP knowledge.
• Maintenance Systems: Maximo System or similar maintenance systems/tool knowledge.
• Project Management: Project Management knowledge.

• Communication: Good oral and written communication skills.
• Interpersonal: Good interpersonal skills and ability to navigate with indirect and direct leadership.
• Critical Thinking: Critical thinking skills for fast problem solving.
• Simplification and Optimization: Simplification and optimization mindset.
• Teamwork: Ability to work on matrix structures.
• Shared Services: Ability to work with shared services support.
• Leadership: Ability to lead projects, drive initiatives, and interact with different areas of the organization.

Absenteeism costs organizations millions each year. However, many of these costs are avoidable by implementing preventative measures. We seek to attract an exceptional individual who can help us implement these preventative measures and bring down our absenteeism rates.