Administrative Support Professional

Há 2 dias

São Paulo, São Paulo, Brasil beBeeAdministrative Tempo inteiro R$1.500 - R$3.889
Job Title

The role of an Administrative Assistant involves providing administrative support to ensure the efficient operation of our office. This includes managing the reception area, performing general clerical duties, coordinating meetings and appointments, preparing correspondence, and maintaining calendars.

Key Responsibilities
  • Manage the front desk by greeting visitors, answering phone calls, and directing inquiries to the appropriate person or department.
  • Perform a range of administrative tasks, including photocopying, scanning, faxing, and filing documents.
  • Coordinate meetings, appointments, and conference calls, and maintain schedules for team members.
  • Assist with travel arrangements, including booking flights, hotels, and transportation, as needed.
  • Prepare and distribute correspondence, memos, reports, and other documents as requested.
  • Support the preparation and organization of meetings, events, and presentations, including arranging catering and setting up meeting rooms.
  • Order office supplies and maintain inventory levels to ensure adequate stock.
  • Assist with basic accounting tasks, such as processing invoices, expense reports, and reimbursements.
  • Handle incoming and outgoing mail, packages, and deliveries, and distribute them to the appropriate recipients.
  • Provide administrative support to various departments and team members, as needed.
Requirements
  • High school diploma or equivalent; additional education or training in office administration is highly valued.
  • Proven experience (1-2 years) in an administrative support role, preferably in a corporate or office environment.
  • Proficiency in Microsoft Office suite (Word, Excel, Outlook, PowerPoint) and other office productivity software.
  • Excellent organizational skills and attention to detail, with the ability to prioritize tasks and meet deadlines.
  • Strong written and verbal communication skills, with a professional and courteous demeanor.
  • Ability to work independently with minimal supervision and as part of a team.
  • Strong problem-solving skills and a proactive approach to resolving issues.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Experience with office equipment, such as printers, copiers, and fax machines.

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