Administrative Operations Specialist

1 dia atrás

São Paulo, São Paulo, Brasil beBeeAdministration Tempo inteiro R$50.000 - R$75.000
Administrative Operations Specialist

The Administrative Operations Specialist plays a vital role in ensuring the smooth functioning of our organization. This position oversees and coordinates administrative operations, providing essential support to executive leadership and various departments.

Key Responsibilities:
  • Office Management:
    • Oversee daily office activities and ensure efficient administrative systems.
    • Manage office supplies, equipment, and maintenance contracts.
  • HR Support Services:
    • Assist with HR processes including onboarding, offboarding, and employee records.
    • Coordinate company events, meetings, and team-building activities.
  • Financial Services:
    • Process expense reports and maintain petty cash.
    • Assist with budget preparation and financial document organization.
  • Executive Assistance:
    • Provide administrative support to senior management.
    • Manage executives' calendars, travel arrangements, and meeting preparations.
  • Document Management:
    • Develop and maintain filing systems for important company documents.
    • Ensure compliance with document retention policies.
  • Communication:
    • Act as a liaison between departments and external partners.
    • Coordinate internal communications and updates.
  • Vendor Management:
    • Manage relationships with service providers and vendors.
    • Review and process vendor contracts and invoices.
  • Facilities Coordination:
    • Oversee office space planning and allocation.
    • Coordinate office relocations or expansions when necessary.

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