Administrative Assistant

Há 23 horas

Brasil beBeeAdministrative Tempo inteiro R$43.948 - R$59.126
Job Title: Administrative Assistant

This is an exciting opportunity to join our team as an administrative assistant.

  • Administrative tasks will include managing calendars, making travel arrangements and coordinating meetings with stakeholders.
  • You will also be responsible for maintaining accurate records and providing support to the team.

The ideal candidate will have a high school diploma or equivalent, with at least 3 years of relevant experience in administration. A university degree in a related field would be advantageous.

Required skills include excellent organizational, time management and communication skills. Proficiency in Microsoft Office software and ability to work under pressure are essential.

IOM's competency framework outlines the required competencies for this role, which will be assessed during the selection process. All IOM staff members must abide by and demonstrate the three core values: inclusion and respect for diversity, integrity and transparency, and professionalism.

Key Responsibilities:
  • Manage calendars, make travel arrangements and coordinate meetings with stakeholders.
  • Maintain accurate records and provide support to the team.
  • Contribute to Knowledge Management related tasks, including updating spreadsheets and organizing Sharepoint pages and folders.
  • Assist with text revision, editing and translation of documents relevant to IOM projects and activities.
  • Provide notetaking of important meetings and keep records of activities within the Programme Support Unit.
Requirements:
  • High school diploma or equivalent.
  • At least 3 years of relevant experience in administration.
  • University degree in a related field (advantageous).
  • Excellent organizational, time management and communication skills.
  • Proficiency in Microsoft Office software.
  • Ability to work under pressure.
  • Portuguese (advanced), English (advanced) are required languages, while Spanish (advanced) is advantageous.
Competencies:

IOM's competency framework outlines the required competencies for this role, which will be assessed during the selection process.

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