Billing Analyst
4 semanas atrás
Airswift is a leading workforce solutions provider to the STEM industries, and we are seeking a skilled Billing Analyst to join our team in Rio de Janeiro. As a Billing Analyst, you will be responsible for ensuring fully compliant and timely billing for clients under your remit.
Key Responsibilities- Assure billing for assigned client portfolio.
- Adhere to client billing requirements as per contracts and work orders.
- Liaise closely with consultants on new clients and new client billing requirements.
- Ensure accuracy and completeness of billing, including recharges to clients.
- Ensure timely delivery of invoices to clients along with supporting documentation.
- Report to the Supervisor of any un-invoiced, missed, or incorrect amount that is not billed timely to the client or became aged.
- Ensure timely response to clients (external and internal) and report to the direct Supervisor of specific customer requests for timely delivery.
- Report on funded invoices to the billing supervisor accurately and in a timely fashion.
- Deliver pro forma invoicing, pre-approvals, SES, etc.
- Ensure all banking information is correct on invoices as per funded or non-funded category, currency, and billing entity.
- Follow up on invoices emailed to clients, or via consultants, to confirm receipt.
- Reconcile client VMS (vendor management system) with an internal invoicing system to ensure invoices are correctly submitted.
- Monitor the status of invoices that were previously sent by email, portal, or VMS systems for any rejections that require correction.
- Ensure intercompany invoices are issued correctly and timely between Airswift's legal entities.
- Work to month-end deadlines.
- Compare invoices from Tempest (payroll and billing system) to invoices generated in Amalto to ensure all relevant information has been saved in SharePoint and maintained in line with auditing requirements.
- Import invoices to Dynamics 365 (financial ERP system), and balance payroll and billing Tempest to D365, ensuring all billing has been captured.
- Complete submittal logs in a timely fashion and attend weekly submittal meetings with the Billing Supervisor.
- Ensure all invoices and backups are filed in a shared drive and maintained.
- Complete queries in a 48-hour turnaround (outside of main invoicing schedules) and maintain and complete query log.
- Liaise with payroll to validate any payroll adjustments affected by credit notes and complete credit note logs for auditing purposes.
- Review new client contracts with the Billing Supervisor to ensure all requirements are captured.
- Ensure Bullhorn (client management system) data is correct and highlight errors to consultants and service teams accordingly.
- Meet accuracy targets in line with KPIs.
- Purchase order and work order analysis.
- Maintain and deliver 3rd party reconciliations and advise billing supervisor of details to pay – this is working with credit control to ascertain paid invoices (pay when paid basis).
- Communicate with various parties of PO analysis ceilings to ensure timely delivery of either renewed PO value or extended PO.
- Support function for MIDE region invoicing as and when required.
- Be fully involved in working with credit control to reduce DSO and improve the liquidity of Airswift for the North American region.
- Follow company policies and procedures guidelines and standards.
- Ad hoc duties as and when required.
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