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Logistics Officer

2 meses atrás

Goiânia, Goiás, Brasil International Medical Corps Tempo inteiro
Job Summary

The Logistics Officer will support the delivery of all logistics-related activities in the field during an emergency response, including supporting local procurement, stock management, fleet management, and infrastructure setup/demobilization.

Main Responsibilities
  • Maintains all logistics trackers during emergency response
  • Represents the organization to local suppliers
  • Ensures that all maintenance on supplies are carried out on a regular basis
  • Supports the activities of the Logistics Coordinator and Logistics Managers related to customs clearance, shipping/transportation, warehouse management, fleet management, and infrastructure.
  • Provides logistics support to the finance and programs team in compliance with International Medical Corps' standard procedures
  • Manages International Medical Corps' logistics documentation as needed per procedures
Procurement
  • Working on small and high-value procurements that need HQ approval;
  • Buying items within local market for Program needs;
  • Conducting Market Survey for new categories (if needed) and for previously determinate ones to assess the current situation.
  • Interfaces with all International Medical Corps' personnel authorized to issue Purchase request and supports the completion of the procurement plan
  • Update Procurement Plan on weekly basis
  • Maintain online systems PTS, Vendor Catalogue and VRT
  • Maintain SharePoint (OneDrive) file and folders up to date, backup all Procurement Documentation accordingly.
Asset Management
  • Maintain the Asset List and provide Asset Management training if needed;
  • Update asset and handover lists regularly
  • Support the management of supplies and equipment including receiving of air freight or trucking, inventorying, warehousing, and distribution Follow procedures for the effective tracking of all equipment and supplies
  • Follow stock management process including documentation, reporting and control procedures to ensure proper maintenance and to verify periodically for auditing purposes
Fleet Management
  • Coordinate with the Drivers on any travel arrangements and reservations needed;
  • Arrange daily staff movement and utilize usage to be cost-effective;
  • Ensure that all staff movements delivered without problems and drivers utilized accordingly;
  • Ensure WO match the drivers' logbook;
  • Follow and arrange accommodation needs for International staff.
Reporting
  • Compile and submit Field Site Monthly Quarterly Logistics Reports to Logistics Coordinator
  • Maintain the online systems we have to support our logistics processes
  • Coordinate timely and accurate reporting according to International Medical Corps and donor standards
General
  • Deployed personnel are expected to assist with the setup, maintenance, and demobilization of the clinical spaces and base camp as required.
Policy Adherence
  • Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps
  • Adhere to the Code of Conduct, maintain humanitarian principles, and respect international humanitarian law at all times.