Senior Associate, Finance and Administration
4 semanas atrás
The Senior Associate, Finance and Administration will be a key member of the Regions and Support units (Finance and Administration) teams. This role will handle the day-to-day accounting process supporting the Brazil team, ensuring compliance with local tax requirements in coordination with the legal team and the Country Director.
Responsibilities- Internal Controls and Procedures
- Implement internal accounting controls and procedures in accordance with RA requirements, donors' policies and procedures, and local laws (taxes, legal, and labor laws).
- Provide training on accounting/financial procedures to ensure personnel adherence and accomplishment, including Concur Invoice, Concur Expense, and Concur Advance.
- Maintain an inventory of office assets.
- Maintain accurate and detailed accounting and payroll records, ensuring proper archiving.
- Cashbox and Banks
- Monitor office cash flow and maintain regular communication with the Regional Accounting Manager.
- Coordinate with local staff and prepare the monthly cash flow.
- Administrate local banking relations, including bank accounts, credit cards, and others.
- Prepare monthly bank statement reconciliations.
- Payroll
- Handle payroll in coordination with the Human Resources Advisor and the outsourcing company, if necessary.
- Coordinate and review monthly payroll to ensure calculations align with local labor laws.
- Provide feedback to employees regarding payroll calculations, taxes, etc.
- Prepare and submit payroll reports on time.
- Accounting
- Review and process Expense Reports, Invoices, and Advances to staff, ensuring all documentation complies with local laws.
- Process payments and upload information to the bank for approval by the Country Director or respective approver.
- Maintain the local accounting system, ensuring correct recording and coding of information.
- Keep accounting accounts reconciled with detailed records.
- Perform bookkeeping (as necessary) and prepare the monthly close in coordination with the Regional Accounting Manager.
- Ensure timely completion of monthly close.
- Prepare and submit all local filings (tax and others) on time.
- Coordinate audit preparation, compliance with accounting P&Ps, and coordination with field offices/other RMs as needed.
- Bachelor's or advanced degree in Business Administration, Accounting, or related field.
- Significant professional experience with accounting.
- Outstanding interpersonal and communication skills, both written and verbal in Portuguese and English.
- Strong team player with experience working successfully in cross-functional teams.
- Knowledge and experience with software such as Netsuite, Salesforce, Sharepoint, Confluence, and others a strong plus.
- Preferable: 2-5 years of national tax compliance experience.
- Demonstrated commitment to the RA mission and values.
- Team working: An active listener who utilizes and maximizes the expertise and talents of others.
- Analytical ability: Quickly identifies bottlenecks and obstacles, finding solutions aligned with the initiative's vision and strategy.
- Situation awareness: Has a strong sense of trends and recognizes potential for the job.
Salary range: R$6,300 - R$8,500 reals a month (Gross salary plus benefits).
Notes: Only candidates authorized to work in São Paulo, Brazil will be considered.
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