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Front Desk Liaison
2 meses atrás
We're a global company at the forefront of digital transformation, working to accelerate synergy creation and make real-world impact for our customers and society as a whole.
As a Front Desk Associate, you'll be part of our Sao Paulo office team, ensuring efficient and consistent internal facilities process and delivering operational excellence.
Key Responsibilities include:
- Greeting, escorting vendors/visitors
- Local and Overseas courier services
- Maintain contractor/visitor log
- Receive packages & manages shipping related services
- Badging process - guest, vendor, and new hire badges
You'll work closely with our IT department to coordinate e-waste disposal, identify risks/exposures to workplace hazards, and support sustainability programs.
In Facilities & Workplace Services, you'll:
- Restock kitchen/office supplies daily and as needed
- Ensure snack program is of high quality and up to standards
- Facilitate facilities activities of new hires (e.g., apply new pass, prepare workstation, etc.)
- Facilitate facilities activities for leavers (e.g., retrieve back building pass, employee badge, workstation clearance, etc.)
- Assist in facilitating of employee workstation changes
- Coordinates furniture reconfiguration requests with customer and furniture vendor
- Check & submit for invoice payments approvals - facilities vendors
- Tracking/update of all facilities assets
Building Maintenance tasks include receiving and facilitating work orders from local office, liaising with facilities vendors on building repairs/maintenance issues, managing MFDs/printer supplies and services, and assisting the facilities manager in quarterly or annual maintenance activities.
Finance Activities involve coordinating and working closely with accounts receivable on payments received, weekly submission of Invoices & Expenses for process/payment.
The ideal candidate will have 1+ year of experience in a Facilities role and 2+ years of office administrative experience supporting large groups.
Estimated Salary: $40,000 - $55,000 per year, depending on location and experience. We offer a comprehensive benefits package, including flexible arrangements for life balance and holistic health and wellbeing support.
