Examinations Coordinator

Job Summary:

We are seeking a highly organized and detail-oriented Exams Coordinator to oversee the smooth execution of exams according to SABIS guidelines.

Main Responsibilities:

• Coordinate and manage all arrangements for exams, ensuring timely and accurate delivery of results.
• Conduct external exams (SAT, GCE, IGCSE, and AP) in accordance with board regulations and guidelines.
• Verify exam hall capacity with class lists and exam timetables, and prepare seating plans for grades 3-12.
• Display notes, rules, and instructions inside and outside the exam hall, and inform students and supervisors of exam hall rules and regulations.
• Monitor students to ensure they are logged into SSMS and have the right exams, and maintain a quiet and silent atmosphere during examinations.
• Follow exam schedules accurately and check daily with IT assistants if required exams are uploaded.
• Prepare exams in advance, whether written papers or on the system, and store printed exams in a safe locked place.
• Inspect original copies for complications with layout, formatting, pagination, sections, different versions, exam number, misprinting, diagrams, etc., before handing them over to the photocopying team.
• Record absent students for each session and send reports to head supervisors.
• Announce exam duration and structure at the beginning of each session, and inform head supervisors or Directors of any offenses (skipping exams, absconding, arguing, cheating, lateness, and refusal).
• Record times when first students finish, when about half the students finish, and when majority finish for each exam held in the exam hall, and inform School Directors immediately if exams are too long or too short.
• Deal wisely with any problems that occur during the course of examination, and collect written papers from students at the end of exams, count papers accurately to ensure they match the number of present students, and then hand them over to the head of department.

Requirements:

• Strong organizational and time management skills.
• Attention to detail and ability to multitask.
• Excellent communication and interpersonal skills.
• Ability to work under pressure and meet deadlines.
• Knowledge of SABIS guidelines and procedures.

Benefits:

• A competitive salary package.
• Opportunities for career growth and development.
• A dynamic and supportive work environment.

About Us:

We offer a stimulating work environment with opportunities for professional growth and development. Our mission is to provide high-quality educational services to our students and communities. We are committed to excellence and strive to be a leader in education.