Executive Assistant

Job Category

Corporate Functions

Job Details

**About Salesforce**

We’re Salesforce, the Customer Company, inspiring the future of business with AI+ Data +CRM. Leading with our core values, we help companies across every industry blaze new trails and connect with customers in a whole new way. And, we empower you to be a Trailblazer, too — driving your performance and career growth, charting new paths, and improving the state of the world. If you believe in business as the greatest platform for change and in companies doing well and doing good - you’ve come to the right place.

We are looking for Executive Assistants to contribute to the growth of Brazil. This is an opportunity to work alongside individuals who are united by a strong sense of teamwork, service, and excellence. In this roles you will have to utilize a unique skill set based on the executive’s job functions, personality, and communication style.Your impact: Our Executive Assistants understand that the success of the executive is a reflection of their work and vice versa, which creates a true atmosphere of teamwork and job satisfaction.

Core Responsibilities:

- Manage day-to-day schedules in such a way that the executive can complete their obligations in an organized, efficient way.
- Coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all-hands meetings, off-site meetings, one-on-one meetings, meetings with collaborators and customers, etc.
- Proactively manage calendar priorities based on customer meetings, release cycles, fiscal calendars, current projects, team needs, and Dreamforce.
- Book appropriate travel within Salesforce’s travel policy, taking into account travel Visas, costs, and proper documentation.
- Effectively collaborate with employees from other groups within Salesforce and Senior Executives inside and outside the company, and recognize key players within all organizations.
- Assist with food orders, luncheon planning, and planning of other business-related meetings as requested.
- Other administrative and project duties as requested.

Minimum Requirements:

- 5+ years of applicable administrative experience, ideally from a global software organization.
- Resourceful execution of administrative activities, with high attention to detail, organization and process.
- Experience with the setting up and management of virtual meeting platforms such as Zoom, Webex, GoToWebinars, Google Hangouts and conference calls.
- Strong teamwork skills; and a confident ability to offer suggestions and improvements to process and work very collaboratively with others.
- Strong relationship leadership skills, ability to build a personal network throughout the company.
- Project Coordination experience needed at an intermediate complexity.
- Strong oral and written communication. Ability to communicate clearly and effectively with senior leaders and external partners.
- Previous experience partnering with senior management in a fast paced, innovative environment.
- Experience working with/in large administrative teams.
- Working proficiency of Google Suite (Gmail, Docs, Drive, GMeet). Experience using Quip, Slack, Salesforce and Tableau and are a plus.
- Additional Desired Skills/Traits
- Agility and flexibility in response to changing priorities and needs.
- Proven track record to handle projects, work under pressure and consistently make deadlines.
- Demonstrate ability and willingness to continuously acquire new competencies and accept new challenges.

Accommodations

Posting Statement

Salesforce is an equal opportunity employer and maintains a policy of non-discrimination with all employees and applicants for employment. What does that mean exactly? It means that at Salesforce, we believe in equality for all. And we believe we can lead the path to equality in part by creating a workplace that’s inclusive, and free from discrimination. Know your rights: workplace discrimination is illegal. Any employee or potential employee will be assessed on the basis of merit, competence and qualifications - without regard to race, religion, color, national origin, sex, sexual orientation, gender expression or identity, transgender status, age, disability, veteran or marital status, political viewpoint, or other classifications protected by law. This policy applies to current and prospective employees, no matter where they are in their Salesforce employment journey. It also applies to recruiting, hiring, job assignment, compensation, promotion, benefits, training, assessment of job performance, discipline, termination, and everything in between. Recruiting, hiring, and promotion decisions at Salesforce are fair and based on merit. The same goes for compensation, benefits, promotions, transfers, reduction in workforce, recall, training, and education.