Executive Business Administrator, General Manager’s Office

**Executive Business Administrator, General Manager’s Office**:
São Paulo, Brazil

Date posted

**Jun 09, 2025**
- Job number

**1829320**
- Work site

**Microsoft on-site only**
- Travel

**None**
- Role type

**Individual Contributor**
- Profession

**Administration**
- Discipline

**Business Support**
- Employment type

**Full-Time**

**Overview**:

- Contributes to and enables efforts in support of designated manager(s)/leader(s) and their teams. Provides calendar management support for manager(s)/leader(s). Helps drive business priorities and cadences. Collaborates with internal stakeholders and peer groups and may communicate with external parties. Participates in expense management for leader and/or team, supports budget management for morale events, and may support financial management for the business in partnership with others. Plans, coordinates, and executes team and organizational events, including morale and other events. Manages travel arrangements and logistics for manager(s)/leader(s). Supports space, supply, and hardware management and planning. Provides support for employee lifecycle and team experience (e.g., headcount, interviews, onboarding). Supports the growth and development of Business Support team(s). Manages organizational projects, uses discretion in decision making, and promotes policy compliance.

**Qualifications**:
**Qualifications**
- Required/Minimum Qualifications
- 7+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.

Additional or Preferred Qualifications
- Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology)
- OR equivalent experience.
- 4+ years experience serving as mentor or direct/indirect (e.g., team leader) supervisor to others.
- 5+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).

**Responsibilities**:

- Calendar Management
- Provides strategic calendar management and time planning support for manager(s) (e.g., Senior Corporate Vice President [CVP], Executive Vice President [EVP]). Manages and owns calendar, meeting preparation, and logistics based on knowledge of manager and business needs. Uses executive maturity and judgment with full knowledge of business context to identify and coordinate delegates, execute decisions around prioritization and maintain constant communication with manager and central staff. Leads and owns decision making processes in close partnership with peers and stakeholders (e.g., Chiefs of Staff, Business Managers, Human Resources) and external leaders/business support. Exercises a sense of priority and awareness for high impact meetings, and urgent business needs, and ensures follow-up. Proactively engages with leader and key stakeholders/business partners (e.g., Communications Team, Chiefs of Staff, Business Managers, Human Resources) to make decisions and cascade information as needed. Manages ambiguity and remains calm in stressful situations.

Cross-Functional Collaboration and Communication
- Strengthens their network (internally and externally) across organizations to enable their team and leader's work. Proactively drives communication and liaises between executives, central teams, and other business partners to share information and best practices that drive efficiency. Uses executive maturity and independent judgment, discretion, business insights, and perspectives to direct and prepare staff to distribute information to their teams and/or supported leader. Communicates with executive maturity to external partners/audiences and third parties. Represents and acts as extension of manager's/team's brand and Microsoft's core values.

Discipline Growth and Development
- Provides leadership and actively seeks out and participates in the Business Support community. Mentors Business Support professionals. Onboards and trains new Business Support staff. Contributes to their organization's culture as a leader. Engages in career development and trainings. Identifies, aligns, and promotes growth opportunities for self and team. Shares best practices and insights. Driving the recruiting process for Business Support roles. Supports team building, networking opportunities, and works to uphold morale.

Team Management Support (Headcount Management, Recruitment, Onboarding/ Offboarding)
- Leads team experience activities. Collaborates with Global Talent Acquisition (GTA) to facilitate internal and external recruitment efforts, and partners with hiring managers to ensure a smooth process. Supports intern and university recruitment for the broader organization (e.g., planning, placement). Creates committees to promote team experiences. Lands and delegates onboarding activities (e.g., ordering new-hire equipment, setting up workstation