Administrative Assistant
Há 24 horas
DE&I Statement For more than 130 years, diversity, equity & inclusion (DEI) has been a part of our cultural fabric at Johnson & Johnson and woven into how we do business every day. Rooted in Our Credo, the values of DEI fuel our pursuit to create a healthier, more equitable world. Our diverse workforce and culture of belonging accelerate innovation to solve the world’s most pressing healthcare challenges. We know that the success of our business - and our ability to deliver meaningful solutions - depends on how well we understand and meet the diverse needs of the communities we serve. Which is why we foster a culture of inclusion and belonging where all perspectives, abilities and experiences are valued and our people can reach their potential. At Johnson & Johnson, we all belong. We are searching for the best talent for Administrative Assistant to be in São Paulo, Brazil. Purpose: Provide a consistent support to the Regional Directors and levels above to assure a great and efficient support for all administrative requests, such as: - Agenda management (PG 41 and levels above). - Support with the systems requests: Iris, AskGs, Workday (PG 41 and levels above). - Coordinate meetings and events, internal and external such as: send the invite, choose the venue, book the room, order the equipment, food and all arrangement required, including book the hotel to the attendees, organize ground transportation, greet visitors, etc - Make travel arrangements: issue the ticket through the Concur system or internal travel agency, book the hotel, set up the ground transportation and fill out the subscription or travel information if needed. - Prepare expense reports through Concur system in accordance with local policies and follow-up the approvals. - Supervises and coordinate overall administrative activities and ordering office supplies. - Open requests in order to pay vendors and process the invoice (this activity will be in charge of Hub Admin Service from 2024 onwards). Required Business & Leadership Competencies - Organizational Skills: Demonstrate discipline, organization and positive "can do" attitude to provide efficient deliveries. - Communication Skills: Effective communication in writing and verbally (Portuguese/English or Spanish/English) to internal and external stakeholders. - Interpersonal & Collaborative Skills: Interact with colleagues, clients, and stakeholders professionally, maintaining a positive and collaborative teamwork environment. - Problem-Solving: Identify and resolve routine administrative issues independently. - Sense of Urgency: Ability to multitask and prioritize daily workload. - Attention to Detail: High level of accuracy in handling and proofreading documents, data entry, and maintaining records. - Confidentiality: Maintain confidentiality of sensitive information and handle it in a professional and discreet manner. - Technical Skills: Proficient in using office software (Microsoft Office Suite), office equipment (printers, scanners) and support systems (Iris, Workday,) **Qualifications**: - Bachelor's degree or equivalent. - Advanced English. - Excellent MS Office knowledge. - Experience working as administrative assistant or other equivalent position. Support Scope - Directors and levels above from the Regional Team LATAM
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