Financial Management Clerk

**Background**

As all countries around the globe are seeking new ways to address complex and interconnected challenges such as shocks from crises, economic stagnation, inequality and poverty, providing access to clean and affordable energy, protect the environment, or mitigating and adapting to climate change, UNDP aims to develop integrated responses to these issues.

UNDP is the knowledge frontier organization for sustainable development in the UN Development System and serves as the integrator for collective action to realize the Sustainable Development Goals (SDGs). In addition to multilateral and bi-lateral partnerships, UNDP provides countries with specialized integrated technical services for eligibility assessment, programme/project formulation and implementation, capacity development, policy advice, technical assistance, training and technology transfer, mobilization of co
- financing, implementation oversight, results management and evaluation, performance-based payments and knowledge management services.

The UNDP Country Office (CO) in Brazil is a key development partner of the Brazilian government and supports national and sub-national public and private sector institutions and civil society to achieve a more sustainable and inclusive society by strengthening democratic institutions, improvement of governance effectiveness, reduction of poverty and inequalities and addressing climate change and biodiversity issues.

In aligning the organizational resources behind its strategy, the Country Office (CO) functional structure comprises three main areas, the management support functions, Programme team and Operations Team. The Operations Team is composed of Human Resources (HR), Finance, Joint Operations Facility - JOF (Procurement and Travel), ICT, and General Administration / Logistics units, all of which are responsible for quality assurance for the implementation of UNDP policies and procedures in these operational functions.

The Operations team has an instrumental role in transforming the effectiveness of UNDP Brazil by formulating a comprehensive service delivery platform to deliver operations solutions for all UNDP programmes and projects as well as coordinate operations services and their potential expansion to UN System Joint Operations Facility.

**Duties and Responsibilities**

The Financial Management Support will support the Finance Unit's activities as follows:
**Provide Financial Operations Support**
A. Assist in creating invoices
B. Ensure updates, monitor approvals, and execution of financial processes in Quantum
C. Register revenue for all services rendered by UNDP in the Agency Service Portal (ASP)
D. Support the focal point for bank-related activities (e.g., scheduling, withdrawals)

**Provide Internal and External Service Support**
A. Respond to internal and external inquiries regarding payment processes and suppliers
B. Provide customer service and clarification on financial procedures

**Support Financial Monitoring and Reporting**
A. Assist in monitoring and analyzing payment reports using Excel, Dashboards, and SharePoint
B. Perform other finance-related tasks as required

**Support Knowledge Management**
A. Support knowledge building and sharing within the Country Office (CO)
B. Participate in training sessions for operations and project staff on finance-related topics
C. Contribute to knowledge networks and communities of practice

**Support Client Service for Projects and Agencies**
A. Provide tailored financial support to projects and agencies, ensuring compliance with UNDP procedures
B. Act as a liaison between finance and project teams to resolve issues and ensure timely processing

The incumbent performs other functions within their functional profile that they consider necessary for the efficient functioning of the project.

**Institutional Arrangement**

Under the guidance of the Operations Manager and direct supervision of the Finance Analyst, the Financial Management Clerk works in close collaboration with the operations, programme and projects’ staff in the Country Office (CO) and with UNDP HQs staff to exchange information and ensure consistent service delivery.

**Competencies**

**Core Competencies**

Core Competencies

Achieve Results:

- LEVEL 1: Plans and monitors own work, pays attention to details, deliver quality work by deadline

Think Innovatively:

- LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously:

- LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility:

- LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination:

- LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner:

- LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion:
LEVEL 1: Appreciate/res