Administrative Assistant

Administrative Assistant

**Req Id**:19563

**Job Family**:Administration

**Location**:Rio de Janeiro, BR, 20021-290

**Description**:

- Imagine your career taking you to the depths of innovation and the heights of impact. Our people enable continuous progress. Their commitment, collective expertise, and unique capabilities are the engine room behind SBM Offshore’s True. Blue. Transition - shaping the future of energy, and beyond.

**About Us**:
SBM Offshore is the world’s deepwater ocean-infrastructure expert. Our work is already resulting in cleaner, more efficient energy production. True. Blue. Transition is our promise to enable that into the future while at the same time using our expertise to support new and existing markets in the blue economy. It starts with Advancing our Core: continuing to advance the decarbonization of traditional energy production. While Pioneering More: helping to enable the energy transition and using our unique capabilities in ocean infrastructure to support more industries to grow sustainably. Sharing our experience for a better blue tomorrow.
- Purpose- As Administrative Assistant, you ensure seamless daily operations by providing comprehensive administrative support for your scope of work (department, executive, or project), contributing to efficient workflows, organized processes, and clear communication, while exhibiting diplomacy and discretion, working effectively in a confidentiality environment, and demonstrating a sense of time and priority management
- Responsibilities- You organize and maintain essential documents, draft and format professional correspondence, and ensure accurate record-keeping for easy retrieval.
- You manage calendars, schedule meetings, and coordinate appointments, ensuring timely communication and reminders.
- You arrange and optimize travel logistics, including detailed itineraries for flights, hotels, and transportation.
- You support meeting preparation by managing logistics, drafting agendas, and coordinating follow-ups to ensure alignment of deliverables.
- You assist in managing internal projects and initiatives, by tracking timelines, organizing resources, and facilitating task completion.
- You process and track expense reports and purchase requests while ensuring compliance with policies.
- You manage office supplies inventory, ensuring materials are available as needed to maintain operational continuity.
- You act as the point of contact for routine communication with internal and external stakeholders, escalating issues as required.
- Education- High School Diploma + Vocational Training / Advanced Technical Certificate
- Experience- Experience in similar administrative assistant role
- Regular usage office software (Microsoft Office Suite) to create complex documents, spreadsheets, and presentations.
- Fluent in writing and speaking English
- Functional Competencies- Calendar, Schedule, and Travel Coordination- Document and Correspondence Management- Meeting and Event Coordination- Technical Proficiency in Office Software- Data and Expense Management- Data collection and entry**GENERAL INFORMATION**
- SBM Offshore is proud to be an Equal Employment Opportunity and Affirmative Action employer. SBM Offshore does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.