Human Resources Assistant

**Background**

**Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and**inspiring stories.**

In the context of the adoption of the Sustainable Development Goals (SDGs) by member States of the United Nations (UN), UNDP has supported Member States and other stakeholders in implementing commitments - which set concrete aspirations to end hunger and disease for all people in the world; fight inequality and discrimination; promoting sustainable production and consumption systems and combating climate change.

Supporting the implementation of the 2030 Agenda and the SDGs in Brazil is an essential part of UNDP’s mandate, and UNDP has been working, in partnership with the Brazilian government and other partners, on social mobilization and territorialization of the SDGs to reach areas and communities where progress has been slower and assure that “no one is left behind”. The focus is on strengthening institutional capacities and social participation mechanisms to ensure the design and implementation of inclusive public policies in a friendly and profitable business environment respecting and preserving the environment.

In aligning the organizational resources behind its strategy, the Brazil Country Office (CO) functional structure comprises three main areas, the management support functions, Programme team and Operations Team. The Operations Team is composed of Human Resources (HR), Finance, Joint Operations Facility - JOF (Procurement and Travel), ICT, and General Administration / Logistics units, all of which are responsible for quality assurance for the implementation of UNDP policies and procedures in these operational functions.

The Operations team has an instrumental role in transforming the effectiveness of UNDP Brazil by formulating a comprehensive service delivery platform to deliver operations solutions for all UNDP programmes and projects as well as coordinate operations services and their potential expansion to UN System Joint Operations Facility.

Under the overall guidance of the Operations Manager and direct supervision of the Human Resources Coordinator, the Human Resources (HR) Assistant generalist provides support to the HR Unit with the contract administration of personnel hired under NPSA modality, including payroll management, strategic reports, recruitment and selection process, mainly for UNDP projects and UN Agencies, and ensuring high quality, accuracy and consistency of work.

The HR Assistant generalist will support our HR department in ensuring smooth and efficient business operations. This position will have both transational and strategic responsibilities, helping to plan and administer important functions, such as recruitment & selection and administration of contracts.

The HR Assistant generalist provides support to all employees and works in line with the HR Strategy, in close collaboration with the Operations, Programme and projects’ staff in the Country Office.

The incumbent will ensure consistent service delivery with full compliance with UN/UNDP rules related to HR processes, records,, regulations, policies and strategies on the National Personnel Service Agreement modality.

**Duties and Responsibilities**:
**Provide support to the implementation of HR strategies related to project positions**:

- Ensure full compliance of HR processes and records with UN/UNDP rules, regulations, policies, and strategies.
- Provide HR administrative support for the effective implementation of HR strategies and initiatives.
- Support in the elaboration of new SOPs and KPIs of HR Services
- Suggests ideas for streamlining procedures to deliver optimal client service.

**Provide support on Recruitment & Selection processes of project positions**:

- Review TORs and documentation of R&S
- Follow up of vacancy announcements;
- Screening of applicants;
- Support on the preparation of interview minutes and reports;
- Organization of R&S files;
- Support in maintaining CO rosters.

**Implement HR services for project staffing**:

- Track HR transactions related to positions, recruitment, benefits, earnings/deductions, retroactivity, recoveries, adjustments, and separations through ERP, in close coordination with GSSC as applicable.
- Maintain proper filing system for HR records and documents.
- Extract, input, copy and file data from various sources.
- Prepare routine correspondence, memoranda, and reports in accordance with CO needs and SOPs.
- Provide HR adm