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Human Resources Assistant

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**HR Assistant (Remote)**:

- Support our HR Manager in payroll, HR systems, communications, and reporting_

**About the Role**:
You will also serve as the primary point of contact for routine HR inquiries when the HR Manager is unavailable, helping keep the HR team organized, responsive, and efficient.

**What We're Looking For**:

- Strong working knowledge of Paylocity and online timekeeping platforms
- Excellent attention to detail and ability to follow through on tasks
- Friendly, resourceful communicator who knows when to escalate issues
- Comfortable handling repetitive tasks, shifting priorities, and managing a to-do list style workflow
- Able to work independently during off-hours or with mínimal supervision
- ** Bonus**: Experience supporting in-person leadership events or insurance-related HR administration

**Key Responsibilities**:
**HR Operations & Administration**
- Enter and verify timekeeping data from Square into Paylocity
- Support weekly and monthly payroll processing
- Troubleshoot employee timecard issues and reset Paylocity login credentials
- Generate reports and maintain historical data for HR and compliance audits
- Organize and maintain HR documents in Google Drive

**Employee Support**
- Provide light weekend support for urgent inquiries (approx. 2-3 per weekend)
- Escalate complex employee relations issues to the HR Manager

**Communications & Job Postings**
- Draft and build job descriptions
- Post job openings on Indeed and other recruitment platforms
- Monitor and update job listings regularly
- Publish internal HR newsletters and communications

**Performance & Planning Support**
- Track employee performance management timelines
- Assist with logistics for senior leadership events and HR initiatives
- Support upcoming strategic planning cycles

**Tools & Software Familiarity**:

- ** Square** (time tracking)
- ** Slack** (internal communication)
- ** Google Drive** (document management)
- ** Indeed** (job postings and applicant tracking)

**Work Schedule**:

- Full-time, 40 hours/week
- ** Tuesday & Wednesday**: No work
- ** Monday & Thursday**: 6 hours each, 1:00 PM 7:00 PM PST (some flexibility)
- ** Friday**: 8 hours, 9:00 AM 5:00 PM PST (no flexibility; fixed schedule)
- ** Saturday & Sunday**: 4 hours each, 9:00 AM 1:00 PM PST (some flexibility)