Operations & Finance Manager - Brazil (F/m/x)

***The Operations & Finance Manager will play a critical role in ensuring the smooth functioning of our company’s operational and financial processes. This position is responsible for optimizing operational efficiency and overseeing financial transactions and managing budgets. This role will be responsible for day-to-day operations, ensuring efficient resource utilization, implementing process improvements, and maintaining high-quality and safety standards. Additionally, this position will play a crucial part in strategic planning, budgeting, and forecasting to achieve the company’s goals and objectives.**

**This position will be located in Sorocaba, Brazil.**

**ESSENTIAL JOB FUNCTIONS**:
**OPERATIONS**

**Lead Operations Team**
- Oversee the daily activities of the Operations’ (Ops) Team consisting of Administrative, Finance, Logistics, and Facilities.
- Responsible for defining the Team’s goals and strategies in addition to assuring achievement of the goals.
- Responsible for ensuring the Ops Team follows designed processes and timelines.
- Responsible for solving the logistics and facilities day-to-day problems.
- Monitors performance against operational goals and evaluates and enhances current operational systems.
- Develops reporting and auditing processes used to analyze operational effectiveness and reviews performance reports from Ops Team. Implements company policies, procedures, and initiatives to ensure efficient operations.**Responsible for coordinating work provided by Import / Export broker**
- Serves as point of contact for tasks related to the broker.
- Ensure the import/export process is adhered to on a timely basis.

**Lead Order Fulfilment and Service Center**
- Oversee/coach the Order Fulfilment and Service Center Team
- Ensure order fulfilment and service maintenance is conducted on a timely basis.
- Ensure data quality of order fulfilment and service center processes.
- Ensure order management flows smoothly; i.e. orders entered in ERP system, importation/exportation issues handled properly, international logistics are followed, invoices issued properly, product delivered to the customer properly (logistics), customer payment collected and to ensure devices are received and delivered properly and on a timely basis.
- Ensure process - Repair and Calibration of OMICRON devices are completed on a timely basis.
- Ensure process - boards / components / local stock are ordered properly and on a timely basis.

**FINANCE**
- Responsible for managing Accounts Payable process; i.e. ensure monthly payments accordingly, requests/receive A/P, verify values, request payments
- Responsible for managing Accounts Receivable process; i.e. generate “boleto”, if needed, request/verify A/C, update Sales Team (re: overdue), generate Collection Letters.
- Coordinates finance processes into Bank Account; i.e. credit card requests and user maintenance.
- Responsible for national and international Payments; i.e. define best option to execute these payments, send documentation to broker, execute and approve payment, ensures invoice payment registration (for example, central bank of Brazil), and provides requested information to be paid (i.e. invoice, importation documents, etc ).
- Responsible for Commission Handling; requesting invoice (nota fiscal) of Sales Partner, generate A/P, issue monthly reports and a Commission report for Year-End-Closing
- Responsible for Liquidity Management; implementing cash flow accordingly and determine when to provide international payments; make recommendations for cost savings.
- Support P&L budgeting and execution
- Coordinate Expense Reporting process; ensure they’re processed on a timely manner, approval of these expense reports for the Brazil office, and coordinate payment of reimbursements.
- Make process improvement recommendations and set up guidelines for employees to follow
(regarding AP/AR and expense reports).

**Accounting**
- Coordinate Transfer Price Reports; provide requested information and analysis of reports - take action accordingly.
- Coordinate work provided by Accounting third party vendor together with OMICRON Global Finance and Legal team; serve as primary point of contact, ensure data quality in all systems (accounting, local ERP, and global ERP),, provide regular meetings to the contractor and resolve any problems, provide inventory of assets on a regular basis.
- Responsible for Asset Management; update inventory, support accounting third party regarding inventory information and provide information from transportation invoice (NF de transporte). Responsible for providing Year-End-Closing support; provide revenue recognition, update inventory assets, and provide requested information to accountant and OMICRON Global Finance and Legal team.**Tax Compliance**
- Overseeing invoice issuance in Brazilian ERP for Services & Sales, Importation, Transportation and others by the team.
- Overseeing posting invoices in the Global ERP by the team.