Global Administrative Manager

2 semanas atrás

Mato Grosso, Brasil Ventures Lab Tempo inteiro

The **Global Administrative Coordinator / Manager** is multifaceted and plays a pivotal role in ensuring the seamless operation of administrative processes within the Global HR team. Acting as a central point of coordination, this role focuses on aligning administrative tasks, tools, and admin processes across regions to support the Global HR team’s strategic objectives. This role actively supports employee engagement and wellbeing initiatives multi-regional.

**Responsibilities**:

- Vendor management and supervision where necessary, for any vendors in remote locations (this can include service providers for health insurance, food vouchers);
- Finding preferred partners to work for hotel accommodation and office sharing locations;
- Act as a focal point for all administrative tasks for Malta as a remote location;
- Event management for all remote locations (such as organizing Christmas parties, booking meeting rooms, team building where applicable);
- All global admin services including travel, accommodation, meeting book room booking;
- Assist the global HR team with ad -hoc HR admin tsks on an ad-hoc basis
- Drive, and manage initiatives such as employee awards across the global team in all locations:

- Encourage other company initiatives such as recycling, tree planting, helping NGOs) I the various locations that the company has a base or has group of people;
- Monitor inventory of welcome packs and restocking options;
- Be another helpdesk for all population and direct them to the right person within the HR team;
- Helping with newsletters and other global employee communications;
- Working closely with key teams such as HR, IT and Finance
- Acting as liaison between departments such as legal and finance and HR;
- Assisting with research about global HR requirements (for e.g. salaries & benefits benchmarking, Christmas online gifting, etc)
- Manage administrative staff remotely.

**Requirements**:

- Proven experience as Administration Coordinator, ideally in an international environment
- In-depth understanding of office management procedures and legal policies
- Familiarity with financial and facilities management principles
- Excellent organizational skills: Strong ability to prioritize tasks, manage multiple projects, and maintain order.;
- Excellent written and verbal communication to interact with various stakeholders and multi-cultural environment;
- Problem-solving skills: Identify issues, analyse situations, and implement solutions to administrative challenges;
- Technical proficiency: Proficient in Microsoft Office Suite,
- Ability to use Monday and BambooHR is an added advantage whilst not essential;
- A team player with leadership skills

**Our offer**:

- Competitive salary synonymous with skills and experience;
- Performance and bonus structure dependent on achievement of set targets and personal performance (annually paid bonus);
- Private health insurance;
- Possibility for remote work from Malta.

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