Places Associate

Position SummaryThe Places Associate will be responsible for managing and executing administrative processes related to life, accident, and medical insurance for staff, as well as managing and coordinating the activities of the Occupational Safety Committee. They will also ensure compliance with occupational safety and health regulations established by the Ministry of Labor, including preparing for and responding to inspections.Key Responsibilities1. Insurance Administration● Manage the processes of adding, removing, and updating life, accident, and medical insurance policies
● Follow up on claims, renewals and inquiries from employees regarding their coverage.
● Coordinate with insurance providers to ensure efficient response times and proper execution of services.
● Maintain up-to-date databases, reports, and documentation related to corporate insurance.2. Occupational Safety Committee● Coordinate regular meetings of the Occupational Safety Committee.
● Prepare agendas, minutes, reports and follow-up on committee agreements.  ● Lead the implementation of programs, training and activities related to occupational health and safety.
● Identify opportunities for improvement in workplace safety conditions.3. Regulatory Compliance and Relationship with the Ministry of Labor● Prepare and organize documentation required for inspections by the Ministry of Labor.
● Accompany and assist during inspections on occupational safety and health issues.
● Monitor and ensure continuous compliance with current legislation on occupational safety.
● Implement corrective actions resulting from audits or inspections.4. General Administrative Support● Manage physical and digital files related to the operation of the Places    area.
● Collaborate with other internal areas on administrative and compliance matters.
● Prepare periodic management reports and KPIs for the area.
● Other functions assigned by management related to the operation of Places.QualificationsEducation● High school diploma or university studies in Business Administration, Human Resources, Industrial Engineering, or related fields (Adapte as needed) Experience● 1–2 years of experience in administrative areas, human resources, insurance, or occupational safety
● Previous experience in document management, suppliers or regulatory compliance is desirabe.Skills & Competencies● Basic knowledge of life, accident, and medical insurance
● Knowledge of occupational health and safety regulations.
● Organizational, document management and follow-up skills.
● Excellent communication and interpersonal skills.
● Ability to work under pressure and handle multiple priorities.
● Proficiency in using Office tools (Word, Excel, PowerPoint).Key Attributes● Attention to detail.
● Proactivity and a sense of urgency
● Professional ethics and confidentiality.
● Teamwork and service orientation.

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