Senior Programme Support Assistant

At this moment only internal candidates will be considered for this vacancy. For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position. Former IOM Staff Members affected by a Structural Adjustment Plan triggered due to a funding constraint in the last 12 months will be considered internal candidates.

Context

The International Organization for Migration (IOM) in Brazil is implementing various projects addressing the protection, assistance, and integration needs of migrants, refugees and other vulnerable populations in Brazil. The Programme Support Unit is part of the Cooperation and Partnerships Division of IOM Brazil and it provides support to enable effective programme management. The Unit interacts with the Project Coordinators, Chief of Mission and senior management, Resource Management staff, Regional Office, Headquarters Programme Managers, as well as with Government counterparts and other relevant public/private sector's partner organizations.

Under the direct supervision of the Coordinator of the Programme Support Unit, the successful candidate will provide high-level technical assistance to the Programme Support related activities of the Unit, including, among others, project development, reporting, monitoring, and knowledge management activities. In particular, the person will have the following responsibilities:

Responsibilities: Support with the development of results-based projects, in close coordination with the PSU Coordinator and relevant Project Managers, by providing technical inputs, in line with IOM and donor requirements;

Support with institutional review of proposals and concept notes, ensuring alignment to IOM global, regional and country strategies, including supporting and promoting use of Strategic Results Framework (SRF) global results and indicators;

Support PSU and programmatic units with review of requirements, document programmatic needs, gaps and opportunities;

Support the operational and administrative aspects of ongoing projects, as well as proposals and concept notes, including through PRIMA;

Support with project narrative reports in accordance with IOM and donor requirements and in close coordination with involved units and technical experts;

Maintain up-to-date database of all projects and programmes implemented by IOM Brazil;

Support knowledge management for IOM Brazil, by backstopping the collection, curation, peer review and upload of relevant content by different units to the IOM Brazil SharePoint;

Support with text editing, proofreading and translation to ensure quality of IOM products and materials;

Support the training activities for IOM staff on humanitarian systems, internal processes and donor protocols;

• Perform other work-related tasks, as required.

Qualifications: Education

High School diploma, with at least 4 (four) years of relevant work experience; or,

University degree in Social Sciences, Business Administration, International Relations, or a related field from an accredited academic institution, with at least 2 (two) years of relevant work experience.

Experience

Minimum 2 years of relevant work experience;

Experience with UN operational systems;

Experience with knowledge management;

Experience with operational and administrative project support;

Experience in migration and refugee themes, in either public or private sector, international organizations or civil society.

Experience with government, civil society, UN, or private sector actors is an advantage;

Skills

Technical writing, editing, and reporting;

Knowledge of PRIMA and other IOM programmes;

Communication skills with different units and areas;

Professional use of MS Office including work with databases.

Languages

Required: Fluency in English and Portuguese (oral and written);

Desirable: working knowledge in Spanish

Required Competencies

IOM's competency framework can be found at this link . Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these three values:

Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.

Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Courage: Demonstrates willingness to take a stand on issues of importance.

Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators

Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.

Accountability: Takes ownership for achieving the Organization's priorities and assumes responsibility for own actions and delegated work.

Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.

Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.