Executive Assistant to Chief Officers
4 semanas atrás
Position: Executive Assistant Level: Mid–Senior Job type: Full-time 40h/week Wage: $12-$18/hour Reports to: CEO & CBO Role Overview: We’re seeking a highly organized and proactive Executive Assistant to support our Chief Officers in managing daily operations, strategic priorities, and cross-functional initiatives. This role is ideal for someone who thrives in a fast-paced, high-growth environment and enjoys acting as a strategic partner to senior leadership Working time: 9 AM - 5 PM ET ( New York office hours)⚠️ Applications will not be considered if you are unable to work these hours. Key Responsibilities: Manage complex calendars, scheduling, travel coordination , and meeting logistics across multiple time zones. Prepare meeting materials , talking points, and detailed follow-up notes for internal and external discussions. Handle confidential correspondence , executive communications, and report preparation for leadership. Manage investor relations correspondence , including drafting professional update emails, scheduling investor calls, and maintaining accuracy in fundraising documentation and data rooms. Organize and maintain digital records, files, and trackers across departments and entities. Support documentation for legal, HR, and finance processes , including compliance and expense tracking. Assist with personal-executive matters such as visa applications, travel planning, and reimbursements. Collaborate with Finance, HR, and Operations teams to compile data and reports on company performance. Ensure timely submission and accuracy of documentation and compliance filings. Conduct research on markets, competitors, or potential partners to support executive decision-making. Summarize insights and prepare briefs and presentations for executive review. Act as a liaison between executives and internal/external stakeholders , ensuring smooth communication. Draft executive summaries, announcements, and internal memos on behalf of leadership. Track deadlines, action items, and deliverables across multiple projects and teams. Qualifications / Experiences: Bachelor’s degree in Business, Finance, Communications, or a related field . 3–5 years of experience supporting C-level or senior executives in a corporate or fast-paced setting. Demonstrated experience in startup environments, supporting fundraising, investor relations , and due diligence activities. Strong written, verbal, and interpersonal communication skills . Proficiency in Google Workspace , Microsoft Office Suite , and project management tools (Asana, Notion, or Monday). Exceptional time management, organization, and multitasking abilities under tight deadlines. Proven ability to handle confidential information with professionalism and discretion. Experience with document preparation (visa, HR, finance, or compliance forms) is a strong plus. Excellent English for communication, documentation, and correspondence. Policies: Christmas bonus, performance bonus and salary raise every year 5%-10% based on performance Why join us: Opportunity to work directly with the executive leadership team and contribute to strategic initiatives. Exposure to multi-entity operations and growth projects in an international environment. Collaborative, high-performance culture where your voice and expertise matter. Flexible remote work setup aligned with New York office hours. Website: Headquarters: New York City, New York
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Brasil Engine.fm Tempo inteiroCompany: engine.fm Website: engine.fm Employment Type: Full-Time Location: Remote (Must have overlap with EST) About Us At engine.fm, we build elite personal brands fueled by podcasts. Our clients – primarily CEOs of B2 B companies – partner with us to build authority, grow influence, and generate real business results by hosting high-impact,...
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Executive Assistant to Chief Officers
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Índio do Brasil Orbital Kitchens - NYC Tempo inteiroPosition: Executive Assistant Level: Mid–Senior Job type: Full-time 40h/week Wage: $12-$18/hour Reports to: CEO & CBO Role Overview: We’re seeking a highly organized and proactive Executive Assistant to support our Chief Officers in managing daily operations, strategic priorities, and cross-functional initiatives. This role is ideal for someone who...
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Chief Executive Officer
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Brasil Pacifica Continental Tempo inteiro R$150.000 - R$200.000 por anoEscopo de AtuaçãoBuscamos um Chief Executive Officer no Rio de Janeiro;Executivo será responsável por liderar as atividades da executivas da empresa.Principais responsabilidades, incluem, entre outras:Assumir a direção executiva de empresa já bem estabelecida no segmento de tecnologia, liderando a implementação dos planos estratégicos da empresa...
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Executive Assistant
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Brasil Simera Tempo inteiroWe are looking for an Executive Assistant responsible for providing administrative support to the organization. This includes managing calendars, scheduling appointments, answering phone calls, and maintaining records and files. The Executive Assistant will work closely with other members of the team and other departments within the organization to ensure...
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Bilingual Executive Assistant
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Índio do Brasil LAB Tech & Analytics Office Tempo inteiroCompany Description LAB Tech Analytics is a dynamic and forward-thinking company dedicated to revolutionizing data-driven solutions. We empower businesses to unlock the true potential of their data assets through our comprehensive suite of services. From data recruitment and training to cutting-edge data products and services, we provide end-to-end...
