Executive Assistant to Chief Officers

3 semanas atrás

Índio do Brasil Orbital Kitchens - NYC Tempo inteiro

Position: Executive Assistant

Level: Mid–Senior

Job type: Full-time 40h/week

Wage: $12-$18/hour

Reports to: CEO & CBO

Role Overview:

We’re seeking a highly organized and proactive Executive Assistant to support our Chief Officers in managing daily operations, strategic priorities, and cross-functional initiatives. This role is ideal for someone who thrives in a fast-paced, high-growth environment and enjoys acting as a strategic partner to senior leadership

Working time: 9 AM - 5 PM ET (New York office hours)

Applications will not be considered if you are unable to work these hours.

Key Responsibilities:

- Manage complex calendars, scheduling, travel coordination, and meeting logistics across multiple time zones.
- Prepare meeting materials, talking points, and detailed follow-up notes for internal and external discussions.
- Handle confidential correspondence, executive communications, and report preparation for leadership.
- Manage investor relations correspondence, including drafting professional update emails, scheduling investor calls, and maintaining accuracy in fundraising documentation and data rooms.
- Organize and maintain digital records, files, and trackers across departments and entities.
- Support documentation for legal, HR, and finance processes, including compliance and expense tracking.
- Assist with personal-executive matters such as visa applications, travel planning, and reimbursements.
- Collaborate with Finance, HR, and Operations teams to compile data and reports on company performance.
- Ensure timely submission and accuracy of documentation and compliance filings.
- Conduct research on markets, competitors, or potential partners to support executive decision-making.
- Summarize insights and prepare briefs and presentations for executive review.
- Act as a liaison between executives and internal/external stakeholders, ensuring smooth communication.
- Draft executive summaries, announcements, and internal memos on behalf of leadership.
- Track deadlines, action items, and deliverables across multiple projects and teams.

Qualifications / Experiences:

- Bachelor’s degree in Business, Finance, Communications, or a related field.
- 3–5 years of experience supporting C-level or senior executives in a corporate or fast-paced setting.
- Demonstrated experience in startup environments, supporting fundraising, investor relations, and due diligence activities.
- Strong written, verbal, and interpersonal communication skills.
- Proficiency in Google Workspace, Microsoft Office Suite, and project management tools (Asana, Notion, or Monday).
- Exceptional time management, organization, and multitasking abilities under tight deadlines.
- Proven ability to handle confidential information with professionalism and discretion.
- Experience with document preparation (visa, HR, finance, or compliance forms) is a strong plus.
- Excellent English for communication, documentation, and correspondence.

Policies:

Christmas bonus, performance bonus and salary raise every year 5%-10% based on performance

Why join us:

- Opportunity to work directly with the executive leadership team and contribute to strategic initiatives.
- Exposure to multi-entity operations and growth projects in an international environment.
- Collaborative, high-performance culture where your voice and expertise matter.
- Flexible remote work setup aligned with New York office hours.

Website: https://www.orbitalkitchens.com/

Headquarters: New York City, New York

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