Project Assistant

At this moment only internal candidates will be considered for this vacancy. For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position. Former IOM Staff Members affected by a Structural Adjustment Plan triggered due to a funding constraint in the last 12 months will be considered internal candidates.

Context

Under the overall supervision of National Officer/ Project Coordinator in Brasília, responding also to the Senior Project Assistant, the Project Assistant will support the activities at the regional level. The successful candidate will be responsible and accountable for the following:

Responsibilities: 1. Support administrative tasks related to travel, contracts, purchases, payments, and also to others;

2. Provide administrative assistance to Socioeconomic Integration Unit´s Centro-Oeste Team (identify and track follow-up actions; administrative and procurement actions, as well as administrative support to meetings, workshops, seminars and conferences with governments, private sector, civil society and migrants;

3. Provide assistance and support to the coordination with civil society, government, private sector entities and academic institutions in order to facilitate the development, implementation and monitoring and evaluation of assigned programs/projects;

4. Provide support in outreach activities and in the development of partnerships with private sector partners in area of responsibility to enhance employment opportunities for migrants;

5. Assist the preparation of progress and other reports and ensure proper information exchange on all operational aspects of the project with the Project Coordinator;

6. Provide support for the implementation of capacity building activities for local stakeholders;

7. Support the implementation of projects aimed at Socioeconomic Integration in Centro-Oeste;

8. Assist in performing various assignments, in collaboration with national counterparts, by planning, organizing, managing logistics, and facilitating different events and activities in their administrative and organizational aspects with local governments, private sector, civil society and migrants;

9. Support the developing and dissemination of institutional and informational materials for refugees and migrants, including support with translation and revision of materials;

10. Perform other work-related duties, as required.

Qualifications: Education

• High school diploma with a minimum of four (4) years of relevant professional experience;

• University degree in Social Sciences, International Relations, Economics, Law, Public Policy, or a related field from an accredited academic institution with a minimum of two (2) years of experience;

Accredited Universities are those listed in the UNESCO World Higher Education Database .

Experience

• Experience with social and economic integration projects in partnership with government, civil society, UN, or private sector actors;

• Experience in dialogues with the private sector, including partnerships and continuous contact.

• Experience implementing and monitoring social and economic integration projects in partnership with government, civil society, UN, or private sector actors;

• Ability to establish and maintain strong working relations with relevant government counterparts, civil society, international organizations and private sector entities;

• Desirable field experience related to migration, refugee and statelessness population;

• Experience performing administrative tasks;

• Experience with project reporting.

• Previous work experience in United Nations and/or with migration issues will be considered an asset.

Languages

Required: Portuguese and English (Fluent);

Advantageous: Spanish (advanced)

IOM's official languages are English, French and Spanish.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM's competency framework can be found at this link . Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these three values:

Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.

Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Courage: Demonstrates willingness to take a stand on issues of importance.

Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators

Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.

Accountability: Takes ownership for achieving the Organization's priorities and assumes responsibility for own actions and delegated work.

Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.

Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.