Recruitment Operations Lead

Department: Human Resources

Work Arrangement: Remote

Job Type: Independent Contractor, Full Time

Work Schedule: US Time Zone (candidate expected to be flexible with the client's preference)

Locations: Philippines, LATAM, South Africa, Kenya, and other remote regions with excellent English communication skills

About Pearl Talent

Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They're looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we've hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.

Hear why we exist, what we believe in, and who we're building for: WATCH HERE

Why Work with Us?

At Pearl, we're not just another recruiting firm—we connect you with exceptional opportunities to work alongside visionary US and EU founders. Our focus is on placing you in roles where you can grow, be challenged, and build long-term, meaningful careers.

Role Overview

The Recruitment Operations Lead is responsible for building, optimizing, and scaling the systems, data, and processes that power efficient talent acquisition. This role sits at the intersection of recruitment, analytics, and operations—ensuring that recruitment teams operate with clean data, reliable infrastructure, and repeatable workflows.

You will own recruitment operations infrastructure, including ATS administration, reporting and dashboards, process optimization, and automation. This role is ideal for operationally minded recruitment professionals who enjoy improving systems, enabling recruiters to perform at a high level, and using data to drive better hiring outcomes.

Your Impact

Your work directly improves recruiter efficiency, pipeline visibility, and hiring performance. By maintaining clean systems and reliable reporting, you enable accurate forecasting and decision-making. Your process improvements reduce friction, shorten time-to-fill, and allow recruitment teams to scale without sacrificing quality.

Core ResponsibilitiesATS & Recruitment Technology Management — 25%

• Administer and optimize the ATS and related recruitment tools
• Configure workflows, stages, permissions, and automations
• Maintain system documentation and usage guidelines
• Troubleshoot issues and coordinate with vendors when needed
• Train recruiters on best practices and system usage
• Evaluate and support rollout of new recruitment tools

Recruitment Analytics & Reporting — 30%

• Build and maintain dashboards tracking recruitment KPIs
• Monitor metrics such as time-to-fill, conversion rates, and pipeline health
• Generate recurring performance reports for leadership
• Analyze funnel data to identify bottlenecks and drop-offs
• Track source effectiveness and recruiter productivity
• Provide ad-hoc analysis to support strategic decisions

Data Quality & Pipeline Hygiene — 20%

• Ensure accuracy and completeness of candidate and pipeline data
• Audit ATS records for consistency and compliance
• Enforce data standards, tagging, and stage usage
• Manage deduplication and data cleanup efforts
• Support data privacy and compliance best practices
• Train team on proper data entry and hygiene

Process Design & Optimization — 15%

• Map and document end-to-end recruitment workflows
• Identify inefficiencies and implement improvements
• Build and maintain SOPs for recruitment operations
• Introduce automation to reduce manual tasks
• Optimize handoffs between sourcing, recruiting, and matching
• Gather feedback from recruiters to refine processes

Project Coordination & Enablement — 10%

• Lead recruitment operations initiatives and system changes
• Coordinate cross-functional stakeholders on ops projects
• Manage timelines, priorities, and rollout plans
• Support recruiters during high-volume or transition periods
• Maintain hands-on understanding of recruitment workflows

Requirements

Must-Haves (Required)

• 2–3+ years of experience in recruitment operations, recruiting, or sourcing coordination
• Proven experience administering and optimizing an ATS
• Strong analytical skills with experience building reports and dashboards
• Solid understanding of full-cycle recruitment workflows and metrics
• Experience improving processes and operational efficiency
• High attention to detail and data accuracy
• Excellent written and verbal English communication skills
• Ability to work independently in a fully remote environment

Nice-to-Haves (Preferred)

• Experience scaling recruitment operations in high-growth environments
• Background supporting multiple recruiters or teams
• Exposure to automation tools or workflow optimization
• Experience with BI tools or advanced analytics
• Prior hands-on recruiting or sourcing experience
  

Tools ProficiencyMust-Haves (Required)

• ATS platforms (e.g., Workable, Greenhouse, Lever, or similar)
• Google Sheets or Microsoft Excel (advanced level)
• Communication tools (Slack, Zoom, Email)

Nice-to-Haves (Preferred)

• Recruitment CRMs or nurturing tools
• BI & reporting tools (Tableau, Looker, Power BI, Data Studio)
• Automation tools (Zapier, Make, n8n)
• Scheduling tools (Calendly, GoodTime, Cronofy)
• Documentation tools (Notion, Confluence, Airtable)

Benefits

• Competitive Salary: Based on experience and skills
• Remote Work: Fully remote — work from anywhere
• Generous PTO: In accordance with company policy
• Direct Mentorship: Access to global industry leaders
• Learning & Development: Continuous growth resources
• Global Networking: Work with international teams
• Health Coverage (Philippines only): HMO after 3 months (full-time)

Our Recruitment Process

1. Application
2. Skills Assessment
3. Initial Screening
4. Top-grading Interview
5. Client Matching
6. Job Offer
7. Onboarding

Ready to Join Pearl Talent?

Build a long-term remote career enabling recruitment teams through systems, data, and operational excellence. Join Pearl Talent and grow by shaping scalable hiring infrastructure for high-performing global teams.

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