Project Assistant M&E and Data Management

Internal and external candidates will be considered for this vacancy. For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position.

Context

Under the overall supervision of the Head of Programmes and the direct supervision of the National Project Officer, the Project Assistant (M&E and Data Management) is responsible for the following duties and responsibilities:

Responsibilities: 1. Support the coordination, which includes analysis plan design, questionnaire proposal, interviewer training, data cleaning and report products;

2. Enhance and implements the existing information management strategy to ensure accurate and appropriate data (population figures, activities implemented by partners, etc.) collected, stored, analyzed, and shared in a timely manner;

3. Provide data analysis for operational decision-making and the elaboration/update of strategic documents;

4. Produce and update Information Management products such as reports, charts, interactive maps, and infographics by turning data into graphical products to convey messages and a storyline;

5. Support research, assessment and needs analysis activities, including humanitarian needs overviews, secondary data reviews, preliminary scenario definitions and multi-sector assessments/Provide advice on assessment design to ensure data quality, provide support with the design and development of surveys;

6. Adhere to IOM data protection policy, data governance standard, data security standard, ICT standard, and consider best practices and lessons learned on ethical data collection, data sharing and dissemination;

7. Performs any other duties as required.

Qualifications: Education

University degree in information technology, data science, computer sciences, statistics, demography, social sciences or any other related field, statistics, or a related field from an accredited academic institution with minimum two years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database .

Experience

• Experience with data management and data analysis to support policy formulation and implementation;

• Experience with handling confidential data and demonstrated understanding of different data collection methodologies;

• Ability to formulate questionnaires and data collection tools. Knowledge in program planning and implementation of objectives;

• Experience in developing and implementing visualization reports/dashboard with Bi Software. A good command of Excel is required;

• Excellent communication and interpersonal skills, ability to prepare clear and concise products.

Languages

• For this position, fluency in Portuguese (oral and written);

• English (working knowledge) are required.

Desirable

• Spanish.

IOM's official languages are English, French and Spanish.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM's competency framework can be found at this link . Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these three values:

Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.

Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Courage: Demonstrates willingness to take a stand on issues of importance.

Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators

Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.

Accountability: Takes ownership for achieving the Organization's priorities and assumes responsibility for own actions and delegated work.

Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators (applicable only if position is with direct reports)

Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization's vision. Assists others to realize and develop their leadership and professional potential.

Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.

Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.

Strategic thinking and vision: Works strategically to realize the Organization's goals and communicates a clear strategic direction.

Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.

Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.