Administrative & Operations Assistant

Há 5 dias


Brasília, Distrito Federal, Brasil TAG iCon Tempo inteiro R$20.000 - R$40.000 por ano

Hiring: Administrative & Operations Assistant (LATAM | CST overlap)

we are in a mission-driven practice focused on compassionate, personalized, and accessible care. We're looking for a detail-oriented, tech-savvy Admin & Ops Assistant to keep our operations running smoothly and help us scale.

Schedule: Start at 20 hrs/week, with potential to increase to 40 hrs/week based on performance.

Time Zone: U.S. business hours (CST preferred)

Location: LATAM (remote)

What you'll do:

  • Manage day-to-day administrative and operational tasks
  • Create and document processes/SOPs to boost efficiency
  • Support data management, reporting, and record documentation
  • Assist with automations using tools like and Spruce
  • Communicate clearly with team members, patients, and vendors
  • Juggle multiple priorities and hit deadlines
  • Spot bottlenecks and recommend improvements

What we're looking for:

  • Proven experience in administrative/operations (healthcare support a plus)
  • Strong organization, attention to detail, and follow-through
  • Excellent written and spoken English
  • Self-starter; learns fast and works with minimal supervision
  • Proficient with Google Workspace (Docs, Sheets, Calendar)
  • College-educated
  • Bonus: Experience with , Zapier, Spruce, healthcare admin, HIPAA basics, and creating SOPs/process maps

Why join us?

  • Fully remote, supportive team
  • Meaningful work with patient-first values
  • Growth path toward Operations Manager / Process Improvement roles

How to apply (read carefully):

  • Email your updated resume
  • Include a short video introduction (mandatory) — introduce yourself, relevant experience, and why you're a fit (2–3 minutes).
  • Send both to
  • with subject:
  • Admin & Ops Assistant – Your Name (LATAM)

Only applications with both resume + video will be reviewed.

We're excited to meet you

Job Type: Part-time


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