Personnel Logistics Coordinator

Personnel Logistics Coordinator

Req Id: 20074

Job Family: Personnel Logistics

Location:Santos, BR,

Description:

Our people enable continuous progress. Their commitment, collective expertise, and unique capabilities are the engine room behind SBM Offshore's True. Blue. Transition. Now, see how a role change can develop you, and us, even more.

About Us:

SBM Offshore is the world's deepwater ocean-infrastructure expert. Our work is already resulting in cleaner, more efficient energy production in offshore oil and gas. True. Blue. Transition. is our promise. It means continuing to enable decarbonization and support the energy transition, while diversifying our unique capabilities to help more blue economy industries grow and thrive sustainably. Through our strategy of Advancing Our Core and Pioneering More and our values of Care, Integrity, Collaboration, and Ownership, we are sharing our experience for a better blue tomorrow.

Purpose

• As a Personnel Logistics Coordinator, you will be responsible for managing the logistics of travel, visas, and when applicable, training and medical requirements for personnel across various domains, including Fleet, Project/Commissioning, or Installation. You will act as the primary point of contact for all mobilization, demobilization, and travel arrangements, ensuring seamless coordination with managers, agencies, or suppliers.

Responsibilities

• You coordinate travel, visa, and when applicable, training, and medical requirements, for personnel, including staff, contractors, subcontractors, or vendors.
• You serve as the central point of contact for all mobilization and demobilization processes, ensuring timely and efficient arrangements.
• You liaise with relevant managers, such as crewing, commissioning, and installation managers, to align personnel logistics with operational needs.
• You collaborate with external agencies, suppliers, and vendors to ensure compliance with all legal and regulatory requirements for personnel movements.
• You maintain accurate records of personnel movements, ensuring all documentation is up-to-date and compliant with company policies.
• You respond promptly to any logistical challenges or issues, providing solutions to minimize disruption to operations.
• You monitor and report on the effectiveness of logistics processes, suggesting improvements where necessary.
• You ensure that all personnel are briefed on their travel and mobilization plans and that they have all necessary documentation and equipment.

Education

• Diploma in Business Administration

Experience

• Minimum of 5 years of experience as a Secretary and/or in a travel organization or as Administrative Assistant.

Functional Competencies

Calendar, Schedule, and Travel Coordination

Document and Correspondence Management

Logistics

Office Applications Proficiency

Business Partnering

Third parties relation management

Labour law

Data collection and entry

Troubleshooting

Planning

GENERAL INFORMATION

SBM Offshore N.V. is a listed holding company that is headquartered in Amsterdam. It holds direct and indirect interests in other companies that collectively with SBM Offshore N.V. form the SBM Offshore Group ("the Company"). For further information, please visit our website at The companies in which SBM Offshore N.V., directly and indirectly, owns investments are separate entities.

SBM Offshore is proud to be an Equal Employment Opportunity and Affirmative Action employer. SBM Offshore does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.