BRA_840286_Meeting Coordinator Groups

2 semanas atrás

Greater São Paulo Area, Brasil BCD Meetings & Events Tempo inteiro US$40.000 - US$80.000 por ano

About Us
At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world's most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward.

Headquartered in Chicago, with locations in 50+ countries across the world, BCD M&E's team of 1,800+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.

While we can't guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something.

See what life is about at BCD M&E at

Job Specific Essential Duties & Responsibilities
Communication

  • Answer inquiries in the meeting support mailbox as well as the program support line.
  • Coordinate team meetings. Take and distribute minutes.

Client Consultation

  • Act as a consultant for clients who have meetings that do not meet the program's qualifications.
  • Provide training to meeting sponsors on internal meeting program planning processes, including registration, billing, process clarifications, etc.
  • Provide guidance & support on the meeting software & reporting

Data Integrity

  • Responsible for Quality Control of meeting data. Follow-up on inconsistencies, missing information, etc.
  • Train team on data entry as needed.
  • Responsible for organization and maintenance of all meeting files.
  • Responsible for nametag and tent card coordination and creation upon client request. Ensure appropriate supply orders of branded paper stock.
  • Update Standard Operations Procedures (SOPs) as needed. Make recommendations for process improvements.

Project Management

  • Qualify all meeting details and assign to the appropriate team members.

Accounting

  • Reconcile all files and prepare final bills within required timeframes. Ensure all data fields are filled out properly and appropriate documentation is in the file. Close out all files, including data entry, for the client's event planners.
  • Complete and research client's p-card reconciliation report accurately and by the appropriate deadline.
  • Act as commission liaison - including tracking, follow-up and reporting.
  • Calculate budgets for meetings for qualification purposes.

Don't forget to notify your manager before hitting apply.

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