Executive Assistant
1 semana atrás
Estamos em busca de uma Secretária Executiva para atuar presencialmente em São Paulo, apoiando diretamente o fundador de um escritório de arquitetura de alto padrão, com atuação nacional e internacional.
Essa vaga não é administrativa básica. Procuramos alguém organizada, segura, com raciocínio lógico e capacidade de decidir e executar sem microgestão.
Responsabilidades
* Gestão de agenda com critério (priorização, encaixes e confirmações).
* Preparação de reuniões (organização, materiais, links e brief).
* Follow-up de pendências (assinaturas, retornos, documentos e prazos).
* Organização da rotina do escritório (suprimentos, recepção de clientes, pedidos de almoço, motoboy).
* Cuidado com a experiência do cliente:
* envio de kits de boas-vindas,
* organização de lembranças em datas importantes,
* acompanhamento de NPS.
* Transformar demandas do WhatsApp em execução organizada.
* Autonomia para pequenas decisões e compras operacionais (até R$ 1.000/mês).
Requisitos
* Atuação presencial em São Paulo.
* Excelente comunicação e organização.
* Capacidade de priorizar, decidir e executar.
* Postura profissional, discreta e resolutiva.
Diferenciais
* Uso prático de IA no dia a dia (organização, textos, checklists).
* Experiência anterior como secretária executiva ou apoio direto a gestores.
* Familiaridade com ferramentas como Trello, Notion, Asana, Google Workspace.
* Inglês intermediário (uso ocasional em ligações ou contatos).
Perfil ideal
* Não espera ordens detalhadas.
* Resolve o pequeno sozinha e leva opções prontas para decisões maiores.
* Gosta de organização, rotina e padrão de excelência.
Presencial – São Paulo
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