Remote Executive

HireLatam is a premier recruitment agency that places top Latin American talent in independent contractor roles in US companies. With a proven track record and a commitment to excellence, we're your trusted partner in the pursuit of career success. Our extensive network, personalized approach, and supportive guidance ensure that you're in the best hands to find your next job opportunity. Job Title: Remote Executive & Personal Assistant (100% Work From Home) Location: Remote from Latin AmericaPosition Type: Full-timeSalary: $1,000 - 1,500 USD/month Schedule: Monday–Friday, 8:00 AM–4:00 PM Mountain Time Our Client: Our client is a fast-growing, fully remote consulting firm specializing in capital project management and process optimization for the potato processing industry. Their vision is to be the world's leading consulting business in French fry and potato chip processing. They live by their mission: delivering unmatched capital project management, design, and process optimization solutions with innovation, precision, and passion.Job Overview: We're seeking a growth-minded, trustworthy, proactive, highly responsive, detail-oriented, and resourceful Executive Assistant to support their CEO and his Chief of Staff (and wife) on a professional and personal basis. This role is crucial in freeing up leadership bandwidth, enabling the business to scale effectively. They're seeking a true professional who will grow with them for the long term. And potato lovers are especially welcomeResponsibilities:  Executive AssistanceManage executive calendar and protect focus time.Ensure employee birthdays, anniversaries, and special dates are recognizedEmail management; triage, organizing, rules, follow up on key communications.Research, book, and confirm business travel; prepare detailed itineraries.Event planning & coordination (team off-sites, etc)Provide meeting preparation and leverage Fireflies notetaking app: pre-call briefings, follow-up actions.Research industry, clients, leads, topicsLight CRM management & updatingHelp develop Systems and standards for back office and delivery-based functionsLight expenses, bookkeeping and financial reporting supportReturning calls & voicemailsEditing and Proofreading documentsData AnalysisHelp run Tater Talk Podcast: guest scheduling, coordinate episode releases, etc (not producing, editing, graphic design)Project management and coordination assistancePurchasing Client, Partner, Staff giftsMarketing CoordinationPartner with the part-time marketing specialist to keep tasks on track.Schedule and post pre-written content (LinkedIn, newsletters, etc.)Keep marketing materials organized and deadlines visible.Provide light formatting and administrative support for campaigns.Personal AssistanceHelp source and deliver gifts, cards, and flowers to friends and familySetting appointments for family and petsEvent, Travel, and Vacation planningOnline shopping   Qualifications, Skills, and Key Competencies:   Systems Thinker: Builds and improves processes, checklists, and workflows.Tech-Savvy: Proficient in MS365, Asana, HubSpot, LinkedIn, Canva, and AI tools. We also use Zoho Books, Expense, and Sign and may migrate to Zoho CRM and Zoho Projects.Trustworthy & Discreet: Handles sensitive information with confidentiality (NDA required).Proactive: Anticipates needs before being asked; takes initiative to solve problems.Organized & Detail-Oriented: Juggles multiple priorities without dropping details.Strong Communicator: Clear, professional written and verbal skills.Language: Must be fluent in English reading, writing, verbal business communications. Spanish and/or Portuguese fluency is an added benefit.Prior EA or executive support experience in a fast-paced environment is requiredHow Our Values Show Up in This RoleProfessionalism: Ethics, confidentiality, and balance of business/personal priorities.Progress: Anticipating needs, preventing problems, and leveraging new technology.Partnership: Collaborating closely with leadership, team, and partners.Precision: Careful planning and double-checking details where errors are costly.Passion: A positive attitude that makes operations smoother and more enjoyable.Role DetailsFull-time contractor position: 40 hrs/week, paid bi-weeklyFully remote, flexible working hours, but must be available between 7am and 4pm MST Mon-Fri unless otherwise agreed. Daily morning sync meeting 8am MSTSecurity requirements: Dedicated work device, password manager, 2FA on all accounts, quiet workspace, and internet redundancy (primary + hotspot). Expected OutcomesInbox zero by 4pm daily No calendar conflictsTasks on time >95%Weekly content schedules maintainedApplication Disclaimer: Please Read Before Proceeding To ensure a fair and efficient hiring process, all applications must meet the mandatory requirements listed in the job description. Voice/Video Recording is REQUIREDYour application CANNOT be considered without a voice or video recording. It must be at least 30 seconds long and in English. Submissions in any other language or missing a recording will be automatically disqualified.   Mandatory Knockout QuestionsEach application includes knockout questions designed to verify minimum qualifications required by the client. If you answer "NO" to any of these, you will be immediately disqualified from the hiring process for not having the experience requested for the role. Please note that the citizenship question is also a knockout if you answer "YES" as we are only able to hire Latin American talent based in Latin America.   Apply WiselyTo maintain fairness, please apply to no more than three jobs and only if you fully meet the listed qualifications. Applying to roles you don't qualify for will not improve your chances and may affect future applications.   Check Your SPAM FolderAll important updates will be sent via email, so be sure to check your inbox and spam/junk folders to avoid missing any communication.  We appreciate your interest and look forward to reviewing your application