Strategic Business Operations Specialist

Há 3 dias


Volta Redonda, Brasil Bebeestrategist Tempo inteiro

About the RoleThis position is not a traditional administrative assistant role.We are seeking an experienced executive support professional with strong systems thinking and AI expertise to drive efficiency, expand capacity, and increase velocity of execution.You will work directly with our strategic leader, managing multiple high-growth ventures across various sectors, including commercial construction, lead generation, nonprofit leadership, property management, and family enterprises.Our leader requires someone who can anticipate needs, convert ambiguity into actionable plans, and close loops consistently.Enhance operational performance through AI-driven automation and proactive support.About Our VenturesAll ventures are in growth mode, with many lacking formal processes.You will develop solutions to document processes, enabling rapid onboarding of future hires with repeatable results.Commercial General Contractor – Strategic Markets Leader for Healthcare and Public ProjectsIndustry Networking Agency – Launching a new high-ticket service offeringNonprofit Focused on Workforce Development – Board Member for ReGroup CarolinasRental Property Management – Two rental unitsWe're Looking ForA systems thinker with high agency, AI-native, proactive, and driven to improve workflows weekly.Critical mindset: we're seeking critical thinking over task execution.Anticipate needs, propose solutions, and own outcomes – not just execute orders.Personality Traits of Successful Candidates:Proactive and calm under pressure Highly organized and goal-oriented Systems-first thinker with high agency Pushes for clarity and closes loops consistently Low-ego, coachable, rigorous about details and data Comfortable saying 'no/next' to protect prioritiesOperational Cadence & ResponsibilitiesWeekly Rhythm:Calendar & Commitments:Own and manage personal/family schedules, professional meetings, travel, and reservationsSend Weekly Brief: next week at a glance, risks flagged, top 3 priorities identifiedInbox & Communications:Triage emails and meeting invites dailyFile receipts and manage reimbursementsMaintain stakeholder communication loopsTask System:Maintain running capture board across all venturesConvert texts/voice notes ? tasks with deadlinesConfirm task owner and status; nudge until doneResearch & Automation:Conduct project research and generate executive summariesWeb scraping and competitive trackingAutomate report generation and research tasksContact enrichment and CRM loggingPublic records, permits, budgets researchSOP Engine:Record Looms of recurring tasksShip SOPs per week to the vaultDocument processes to enable future team scalingIterate and refine edge casesFamily/Personal Operations:Manage school communications and family calendarsCoordinate family travel and summer camp planningHandle household-related administrative tasksAI & Systems Improvement:Propose workflow automation improvements weeklyImplement AI tools to increase efficiencyBuild and optimize capture ? triage ? plan ? execute systemsRaise quality bars continuously



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