Administrative Coordinator

Job Title: Executive Support SpecialistWe are seeking a detail-oriented and tech-savvy professional to provide top-notch administrative support.
As an Executive Support Specialist, you will be responsible for ensuring smooth daily operations by managing calendars, emails, tasks, and documentation.Key Responsibilities:Calendar Management: Organize schedules, book meetings, and maintain up-to-date calendars.Email Management: Review, prioritize, and organize emails professionally.Task Tracking: Monitor tasks and deadlines using project management tools.Documentation: Prepare reports, take meeting notes, and maintain organized digital files.Customer Support: Communicate with clients and teams via email, chat, and phone as needed.Research Assistance: Support with gathering information and summarizing findings when required.General Admin: Assist with ad-hoc administrative and support tasks as assigned.Requirements:1 year of related experience and/or a related degree.Excellent written and verbal communication skills in English.Ability to excel in a fast-paced environment.Strong organizational abilities.Meticulous attention to detail.Collaborative team spirit.Commitment to confidentiality.A quiet, private workspace.Must be at least 21 years old.Software skills include Google Workspace (Gmail, Calendar, Drive, Docs, Sheets), WhatsApp, Asana, Miro, Canva, AI tools (flexible), and open to other tools as needed.Languages required: English and Portuguese.