Ff&E Procurement

This position will work closely with Interior Designers and Senior FF&E Procurement Manager to maintain FF&E budgets, project procurement, supply chain, logistics and project installations.Orchestrate relationships with top-tier suppliers / manufacturers and spearhead cost-effective procurement strategies tailored to the unique demands of our UTOPIA LIVING operations.In general will be responsible for ordering, administration and supply procurement of the FF&E, OS&E, design and supply within the team.It will be your responsibility to ensure that the orders are made on time, within budget and in the most efficient manner, ensuring that the Finance Department is kept informed of all necessary compliance.At a glance:FF&E/Fit Out Budgets and Cost PlanningTendering and Market ResearchContracts and Purchase Orders managementPayment Forecast and Cost controlLogistic, Delivery and Installation plus HandoverYou will:Collaborate with Sr.FF&E Procurement Manager, Architects and Senior FF&E/Interior Designer to ascertain the timeline, budget and deadlines of the projectAssist the FF&E/Interior Designer with sourcing all the information necessary to complete the detailed specification documentWork with the design team to build the initial procurement schedule based on the review of layouts, renderings & specifications of the projectResponsible for the compilation of the procurement budget and coordinating all documentation ensuring all document standards are metOrganize the purchasing schedule, liaising with the Sr.Procurement and Project managers to ensure all project milestones are reachedWorking closely with the Finance team to raise Funding Requests, produce purchase orders and pay proforma invoices in timely mannerReceive, approve and pass invoices for payment and log on procurement scheduleLiaise with suppliers across the globe to obtain quotes and discuss terms of serviceTo work within set budgets and timeframes, ensuring items meet the required specification and can be delivered on timeLiaise with internal teams and contractors to organize FF&E logistics and installationQuality controlEnsure all supplier contacts are up to dateCarry out existing supplier reviews & new supplier visits in order to provide a list of approved suppliers to consideration on projectsMaintain accurate procurement & budget records & collate information for a weekly procurement reviewRequirementsBachelor's Degree in Interior Design, Architecture, Supply Chain or Logistic, preferably Master's degree in any of aboveProject Management degree (Master's or equivalent) is a plusMust have a minimum of 3 years experience within a procurement agency or design studio in a similar role.Advanced/fluent in English and Portquese - requiredExperience dealing with global projects and suppliers - markets across Europe, Brazil, DR, and Latin America advantageous.Experience in establishing and executing new processesExperience in preparing O&M Manuals for Hospitality projectsBenefitsSalary and benefits are competitive and based on candidate experience.Note: Please submit your CV in English.