Virtual Executive Assistant

SummaryWe are afamily-owned business groupoverseeing a diversified portfolio of ventures acrosshealthcare (medical practices), luxury travel, and Broadway / live entertainment production.Our organization supports multiple senior executives who operate at the intersection ofmedicine, entrepreneurship, real estate, travel, and the performing arts.We are seeking ahighly proactive, detail-oriented Virtual Executive Assistantto provide executive-level administrative and operational support across the group and help streamline day-to-day execution as our businesses continue to grow.This is a unique opportunity to work closely with leadership acrossmultiple industries, gaining exposure to complex operations, high-level decision-making, and creative as well as clinical environments.ResponsibilitiesManage and optimizeexecutive calendarsacross multiple businesses, including coordinating meetings across time zones and balancing competing prioritiesServe as aprimary communication liaison, screening and prioritizing emails, calls, and messages to ensure timely and appropriate responsesCoordinatetravel arrangementsincluding flights, accommodations, ground transportation, and detailed itineraries for business and personal travelPreparemeeting materials, agendas, briefing notes, and follow-up summaries to ensure action items are tracked and completedConductresearchon vendors, partners, venues, travel options, market opportunities, and industry trends to support executive decision-makingManage relationships withvendors and external service providers, including medical offices, travel partners, production vendors, accountants, and legal teamsOrganize and maintaindigital filing systemsacross multiple entities, ensuring documents are secure, accessible, and well categorizedAssist withspecial projects, including event coordination, content creation, process documentation, operational improvements, and cross-business initiativesHandlepersonal administrative tasksas needed to support executive productivity and work-life balanceDentrixQualifications2–5 years of experienceas an Executive Assistant, Virtual Assistant, or similar high-level administrative role supporting senior leadersExceptionalwritten and verbal communication skillsin English, with the ability to represent executives professionally across industriesHighlyresourceful and high-agency, with a demonstrated ability to anticipate needs and solve problems independentlyAdvanced proficiency with productivity tools includingGoogle Workspace (Gmail, Calendar, Drive, Docs, Sheets), Zapier, Zoom, and project management platformsStrong organizational skills with experience managingcomplex schedules and competing prioritiesProven track record of maintaining strict confidentialityand exercising sound judgment with sensitive informationReliable high-speed internet and adedicated home office setupAvailability to work during overlapping U.S. Eastern Time hoursPreferred QualificationsExperience supportingfounders, physicians, or executivesacross multiple businessesFamiliarity withCRM systems, expense management, invoicing, and basic bookkeepingExperience coordinating events, travel, or live productionsComfort working in both clinical / professionalandcreative / entertainmentenvironmentsBilingual capabilities (Spanish is a plus but not required)Experience with Notion, Hubspot and ZapierWhat We OfferCompetitive compensationcommensurate with experienceOpportunity to work directly with senior leadershipacross healthcare, luxury travel, and Broadway / live entertainmentExposure to adiversified business portfolio, not a single company roleFlexible, remote-first work environment with an emphasis onresults over hoursLong-term growth potential for the right candidate who becomes a trusted operational partner