Business Operations Specialist

Job OverviewWe are seeking a detail-oriented and organized Business Operations Specialist to join our fast-paced global team.The ideal candidate will have experience in sales administration or operations support and be proficient in tools like Notion, HubSpot, or Zapier.Key Responsibilities:Team Support: Assist with scheduling meetings, preparing reports, and maintaining sales records.CRM & Data Management: Ensure client records in various systems are always updated and accurate.Cross-Department Coordination: Collaborate with Sales, Marketing, and Operations teams to ensure smooth communication and workflow.Audits & Compliance: Perform daily audits to maintain process adherence and data integrity.Client Interaction: Respond to client inquiries professionally and escalate when necessary.Reporting & KPIs: Track key metrics, generate reports, and provide data-driven insights.Presentation & Proposal Support: Help create sales materials for client meetings.Administrative Assistance: Provide ad-hoc support to ensure operational efficiency.Requirements:Fluent English (written & spoken) with strong communication skills.Extreme attention to detail – accuracy in SOP's, reporting, and documentation.Strong organizational skills – able to manage multiple priorities and meet deadlines.Adaptability & flexibility – comfortable in a growing, evolving company.Experience in sales administration or operations support (preferred).Ideal if you have experience with Notion, Hubspot, Zapier or similar tools.Ability to work independently while collaborating in a team environment.A problem-solving mindset with a passion for continuous improvement.About UsWe act as an extension of our clients' teams, offering top-tier expertise without the high price tag.Our success is built on strong systems, sharp people, and great values—and we're looking for our next key hire.We value collaboration, innovation, and growth, and we strive to create a positive impact on our clients' businesses.