Executive Assistant

Company OverviewBotCity is building the future of automation with the Governance Platform for Python automations and AI Agents.We empower enterprises to innovate at scale by bringing governance, control, and observability to every automation project.We raised a 12 million dollar Series A led by Four Rivers with participation from Y Combinator, SoftBank, and industry leaders such as Lew Cirne from New Relic, Rod Johnson from SpringSource, and Walter Kortschak from Summit Partners and Firestreak Ventures.With more than one thousand customers in more than seventy countries and recognition by G2 as one of the world's top twenty five emerging platforms, BotCity is scaling fast.We are a global remote team across the US and LATAM and value impact, autonomy, and excellence.Role OverviewThe Executive Assistant will be instrumental in ensuring that key priorities for BotCity's growth are flawlessly executed, encompassing calendar mastery, diligent follow-through on deadlines, comprehensive travel coordination, and ensuring investor and board readiness.We are seeking an individual who operates at founder speed, brings calm structure to high complexity, writes clearly in both Portuguese and English, and possesses the flexibility to manage chaos and anticipate needs.This role will report to the CEO.ResponsibilitiesOwn the CEO calendar with prioritization, buffers, and preparation windows;Support CEO on professional matters and as a personal assistantBuild daily and weekly planning rituals with simple and reliable structurePrepare meeting briefs with context, goals, and suggested next stepsCapture decisions and actions and maintain a living tracker of follow upsSupport investor and board interactions with logistics and materialsOrchestrate domestic and international travel with one-page itinerariesMaintain Notion hubs and shared drives with clean and organized structureCoordinate small events and side meetings when neededHandle sensitive information with discretion and confidentialityManage and coordinate maintenance for Campinas and São Paulo offices.RequisitosRequired QualificationsProven experience supporting founders or senior executives in fast-paced environmentsExcellent written and spoken Portuguese and EnglishMastery of Google Workspace, Notion, Slack, and scheduling toolsStrong organization and attention to detail with a double-check habitAbility to anticipate needs and resolve conflictsComfort working across Brazil and U.S. time zonesExperience working with MS Office/Excel, Google Suite, Notion, SlackAbility to travel as needed to support events, visit customers, and meet the teamPortuguese - Fluent.English - Fluent.Preferred QualificationsExperience supporting investors and boardsPrior experience in an early-stage, high-growth, and fast-paced startup environment.Experience planning travel and conferencesAbility to build simple processes that scale without bureaucracyExperience in high-growth startupsSpanish - AdvancedSeniority levelMid-Senior levelEmployment typeFull-timeJob functionAdministrativeIndustriesConsumer ServicesReferrals increase your chances of interviewing at BotCity by 2x.We're unlocking community knowledge in a new way.Experts add insights directly into each article, started with the help of AI.#J-*****-Ljbffr