Executive Assistant Manager

Há 4 dias

Campinas, Brasil RmaisH Tempo inteiro

Food IndustryThe Executive Assistant Manager assists the CEO. He/she provides both Managers with information of all the departments. An Executive Assistant Manager is responsible for keeping a perfect coordination between all departments and controlling their operation with regards to the company’s standards, revenues and controlling costs;We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s CEO;Acting as the point of contact among executives, employees, clients and other external partners;Managing information flow in a timely and accurate manner;Managing executives’ calendars and set up meetings;Make travel and accommodation arrangements;Rack daily expenses and prepare weekly, monthly or quarterly reports;Oversee the performance of other clerical staff;Act as an office manager by keeping up with office supply inventory;Take minutes during meetings;Screen and direct phone calls and distribute correspondence;Preparing financial statements and handling basic bookkeeping tasks;Filing and retrieving corporate records, documents, and reports;Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives;Helping prepare for meetings;Greeting visitors and deciding if they should be able to meet with executives;Using various software, including word processing, spreadsheets, databases, and presentation software;Monitor the evolution of projects;Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.REMOTEWork experience as an Executive Assistant, Personal Assistant or similar role;Excellent project management;Excellent MS Office knowledge;Outstanding organizational and time management skills;Discretion and confidentiality;Strong organizational skills and ability to multitask;Problem-solving and decision making;Interpersonal skills;Ability to organize a daily workload by priorities;Must be able to meet deadlines in a fast-paced quickly changing environment;A proactive approach to problem-solving with strong decision-making skills;Professional level verbal and written communications skills;Bachelor's degree in Business Administration or related fields;KEY SKILLSStrong leadership and people management skills;Dynamic personality and creative mindset;Experience with project management;Experience in the food industry.Full proficiency in English.

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