Business Support Assistant

DEADLINE FOR APPLICATIONS
2 March :59-GMT-03:00 Brasilia Standard Time (Sao Paulo)
ABOUT WFP
The World Food Programme is the world's largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.
At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.
To learn more about WFP, visit our website:
WHY JOIN WFP?
- WFP is a 2020 Nobel Peace Prize Laureate.
- WFP offers a highly inclusive, diverse, and multicultural working environment.
- WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
- A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
- We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).
Location: Brasília, Brazil
Application Deadline: 02/03/2024
Type of Contract: Service Contract (SB2-5)
Duration: 06 months, renewable (up to 4 years)
Background
WFP Brazil - Centre of Excellence against Hunger is a global hub for South-South Cooperation and capacity development in the areas of school feeding, food security and nutrition.
It is an innovation that seeks to respond government demands for technical support to strengthen their national capacities and knowledge on food security initiatives and to support them in the design and implementation of these programmes.
The Business Support Assistant will report directly to the Head of Programme.
In this position, the job holder is expected to deliver a range of routine business support tasks, to ensure that staff are effectively supported, ensuring quality, accuracy and consistency of work.
**Responsibilities**:
Within delegated authority, the Business Support Assistant will support the Programme Unit in the following duties:
1. Draft routine correspondence and proofread materials using proper grammar, punctuation, and style.
2. Coordinate schedules and team priorities, monitor changes, and communicate relevant information to appropriate staff, both within and outside the immediate work unit.
3. Help maintain up-to-date distribution lists, travel schedules, and leave schedules.
4. Process and manage routine administrative and financial tasks within the Programme Unit to contribute to the effective and timely management of resources.
5. Assist with official travel arrangements for Programme Unit staff (e.g., trip documents, flight and hotel bookings).
6. Assist with the preparation and logístical planning for various events (e.g., conferences, workshops, meetings, missions) and liaise with other units.
7. Undertake standard data entry tasks in accordance with defined systems to ensure information is organized and readily available for the Programme team.
8. Resolve non-routine problems with appropriate guidance as necessary.
9. Perform other duties related to the functional area.
Qualifications and experience
Education:
Experience:
- Three or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.
- Experience in multicultural environments and working with staff from other cultures and background is an asset.
- Experience in working with UN agencies, development partners, high-level authorities, local governments and civil society organizations is desirable.
Language:
- Oral and written fluency in Portuguese and English.
Knowledge and skills:
- Ability to work independently in a timely and organised manner.
- Ability to identify data discrepancies and rectify problems requiring attention.
- Excellent oral and written communication skills.
- Willingness to explore and experiment with new ideas and approaches in own work.
- Uses tact and courtesy to give and receive information to a wide range of individuals.
- Ability to work in a team.
- Knowledge and practical use of ERPs (e.g. SAP) is an advantage.
Functional Capabilities
Capability Name - Description of the behaviour expected for the proficiency level
Business Support Services & Reporting - Exhibits ability to convert business plans into clear actions for team members to support the implementation of the program.
Collects and reports data to draw out fact-based insight