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Event Producer
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4 Oct 2024**Event Producer - Project Manager**:
**Who we are?
**
We are a global engagement and marketing agency that, since 1987, has been helping brands, associations, and non-profit organizations solve their main personal challenges through our core expertise: live and virtual events, strategic and digital communications, and community consulting and solutions.
We are an independent agency, headquartered in Geneva, Switzerland, with a global presence of 60 offices in 31 countries.
More than MCI, we are MCIers
We are a company made by people, for people.
A global marketing and engagement agency, and just as we seek to engage our external clients, we are constantly evolving in the way we care for our most important client: our talents, our MCIers.
- We thrive through diversity: encouraging the autonomy of our talents with respect, transparent leadership, dynamic and diverse teams.
We are constantly seeking more talents from diverse groups to enrich our teams.
- We encourage inspiring moments of discovery: welcoming, recognizing, and promoting continuous learning.
- We live for growth: always aiming for new opportunities, engagement, and balance in the quality of life and well-being of our talents.
- We promote innovation and entrepreneurship: ensuring that each talent is seen, boosting their professional and personal growth.
We are motivated people, united by MCI's values and purposes, and even more by the passion and will to make things happen and achieve.
After all, when people come together, magic happens.
Event Project management: client face and report; contact and management of internal and external suppliers; project execution to ensure quality and client satisfaction; organized and committed to deadlines with team and client; Management of Budget (Excel) spreadsheets along to PM Master of the project; Development of presentations (in English and Portuguese) and reports in PowerPoint; 360o view of the project interacting and ensuring information flow along team and client.
Responsible for all matters on Project Manager area: floorplans, staffing needs, production schedule, etc.
To order and secure all needs for Project Manager event (360o view and responsibility on the project).
Develop playbook, production schedule, and training documentation for onsite freelancers.
Advise on ambassador staffing needs and signage plan for the event.
**Role**:
- Pair work with PM Master;
- Quotes management - Control internal MCI budget spreadsheet;
- Cash and payment flow management - Internal MCI processes;
- Responsible for all event operation plan, execution and management;
- Organize and manage operations processes (schedules, check lists, cash and flow - with all vendors) - Negotiations with vendors, manage deadlines and schedules to be accomplished;
- Tools: "Airtable", "Planner", schedules management.
"Planner" control to accomplish the tasks on deadlines (tasks schedule from weekly meetings with client).
"Airtable" control to accomplish the tasks on deadlines (tasks schedule with client to team);
- Bring suggestions and ideas to the project respecting the standards that must be accomplished.
Bring solutions.
- Help to built and organize de information for Site Visit and Event - Operational perspective.
**Job Requirements**:
- Experience in Events Management, planning and production
- preferable corporate events - Experience with event in pavilion.
- Knowledge in Excel spreadsheet and PPT presentation;
- Advanced English - must be able to conduct a meeting and built a presentation;
- Process oriented - must be an organized person and committed with schedules and deadlines;
- Some knowledge in planning tools, such as Planner;
- Responsible for the project as a 360o perspective along with PM Master;
- Lead vendors interaction and negotiation.
**Complementary information**:
- Contract as PJ (salary + perks)
- Start in April/2025
- Home office with at least 2 meetings (sometimes more) per months in the office (Morumbi region).
On site during site visits and event.
**Benefits of being an MCIer**:
- Medical Assistance - Health comes first
Meal/Food Voucher + HO Allowance
- Dinner, groceries, office supplies, you can choose
- ?Physical Activity and/or Education Allowance - Exercise your body or mind as you prefer
- Daycare Assistance - To take care of the little ones
- Long Service Awards - Your work is what drives us forward, so thank you
