Foundational Operations Specialist

Há 2 dias


Curitiba, Brasil Bebeeoperations Tempo inteiro

About the RoleWe are seeking an experienced Executive Assistant with exceptional organizational skills to join our team as a Foundational Operations Specialist.This role involves providing strategic support to the entrepreneurial leader, ensuring seamless execution of daily operations and driving efficiency through process improvement.The ideal candidate will have expertise in calendar management, stakeholder communication, and research skills, with strong knowledge of AI tools and automation software.Key responsibilities include:Calendar ManagementOwning and managing family/school/kids' activities, professional meetings, travel, and reservationsInbox ManagementTriage emails and meeting invites dailyFile receipts and manage reimbursementsMaintain stakeholder communication loopsTask SystemMaintaining a running capture board across all venturesConverting texts/voice notes ? tasks with deadlinesConfirming task owner and status; nudging until doneResearch & AutomationConducting project research and generating executive summariesWeb scraping and competitive trackingAutomating report generation and research tasksContact enrichment and CRM loggingPublic records, permits, budgets researchSOP EngineRecording Looms of recurring tasksShipping 1+ SOP per week to the vaultDocumenting processes to enable future team scalingIterating and refining edge casesFamily/Personal OperationsManaging school communications and kids' calendarsCoordinating family travel and summer camp planningHandling household-related administrative tasksAi & Systems ImprovementProposing workflow automation improvements weeklyImplementing AI tools to increase efficiency



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